Commercial Administrator

6 months ago

Uxbridge, United Kingdom Daiichi Sankyo Europe Full time

**Passion for Innovation. Compassion for Patients.**:
With over 120 years of experience and more than 17,000 employees in over 20 countries, Daiichi Sankyo is dedicated to discovering, developing, and delivering new standards of care that enrich the quality of life around the world.

In Europe, we focus on two areas: The goal of our Specialty Business is to protect people from cardiovascular disease, the leading cause of death in Europe, and help patients who suffer from it to enjoy every precious moment of life. In Oncology, we strive to become a global pharma innovator with competitive advantage, creating novel therapies for people with cancer.

Our European headquarters are in Munich, Germany, and we have affiliates in 13 European countries and Canada.

**Purpose**: To provide support to the Commercial Director, Market Access Director and the wider Sales/Market Access and Market Access teams to enable the smooth running of operations. To identify and champion improvements in systems and processes and support financial activity and tracking in respective departments.

**Location**: Hybrid (a minimum of 2 days per week in Head office) with occasional travel within the UK.

**Accountabilities / Measures**:
**1. Administrative support across all commercial functions**
- Provide pro-active, responsive and high-quality administrative support to the Sales Teams, CX Business Manager’s (CXBM) and Regional Access Managers(RAM).
- Manage the arrangement of Regional meetings, support RBD’s and Head of RAMS with meeting logistics.
- Manage arrangement of internal training courses and Induction Training Courses (ITC’s) for customer facing roles (CFR) on an ongoing basis with the CFR training department - including venue sourcing and all logistics for travel accommodation.
- Support Marketing, Sales and Market Access budget holders with financial reporting on a regular basis to drive effective budgetary management and measurement of spend against targets
- Identify areas for processes improvement across the business, and actively champion the solutions, proactively gathering feedback where appropriate.

**2. With the relevant budget holder and support of the EU Procurement Team, responsible and accountable for the Project Management Office (PMO) with regard commercial activity linked to Sales, Market Access and CX Excellence team (including training). Jointly responsible for other PMO activities with the Corporate Functions PMO, Medical PMO’s Marketing PMO and the Oncology Commercial PMO.**
- Work closely with the appropriate budget holders to raise and manage PO’s in line with activity plans
- Provide procurement support, lead vendor set up and MSA’s for Sales, Market Access and Customer Experience Excellence teams.
- Manage vendors to ensure timely invoicing and that correct financial procedures are followed
- First point of contact for administering Project Approval Forms (PAF), supplier contracts and all other relevant procurement documents
- Responsible for reviewing PAFs, supplier contracts and all other documents before forwarding them for approval
- Constructively challenge non-compliance of company’s procurement policies and processes
- Provide cover for raising purchase orders when other individuals in PMO are away
- Responsible for raising Purchase Requisitions for the budget holders.
- Responsible for ensuring correctness of contracts and storing all supplier contracts with compliance administrator.
- Pro-actively monitor progress of projects as required
- Responsible for establishing (and maintaining) consistency, efficiencies and management of costs
- Provide ad hoc support required in PMO function.

**3. Operational Plan Delivery Support**
- Act as Veeva Promomats delegate for marketing and market access materials to keep job bags in process during periods of job bag originator annual leave
- In agreement with Compliance, supports the approval of head office meeting slide deck approvals and communications from General Manager (townhall, company updates etc)
- Ensure promotional materials are distributed to the field force, & liaises with external suppliers to deliver this.
- Monitors field force Material inventory, updates the team & flags issues with Associate Brand Manager or other relevant brand team member.
- Ensures timely printing of new approved materials in line with defined launch dates.
- Liaises with printers once quotes are received to set up print jobs, gain approvals on hard copy and initiate print jobs.
- Manages printing requests for material mock ups to support Marketing/MA during approval process.

**Technical/Professional Knowledge**:
**Essential**
- Previous experience as a Sales/Marketing Administrator within the pharmaceutical industry.
- Excellent personal organisation and multi-tasking skills, in particular the ability to manage and fulfil the requirements of a Director, Senior Managers and their teams.
- Previous experience of coordinating activities and projects ac

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