Mail Administrator

1 month ago


Glasgow, United Kingdom Scottish Prison Service Full time

1- The post holder will be responsible for the effective and efficient management of all mail items for the establishment in line with the National SPS Policy & Standard Operating Procedure. There may be a requirement to work in various other administration departments.- Responsibilities- 1- Correctly identify all mail into relevant categories i.e. Prisoner Confidential Correspondence/Prisoner General Correspondence/General Correspondence together with any damaged mail items.- 1- Complete relevant inventory sheets as per standard operating procedure.- 1- Check all prisoner mail to ensure all named prisoners are located within the establishment.- 1- To maintain accurate records for all mail processes as per standard operating procedures.- 1- To Ensure and evidence compliance with the current GMA on Prisoners Correspondence and associated Prison Rules.- 1- To comply with any other duties deemed necessary, which are commensurate with their grade.**Person Specification**- Qualification Requirements- 1- Minimum of 2 National 5 (or equivalent) qualification including English and Mathematics or relevant experience gained in a similar role and/or environment.
- **Essential.**
- Knowledge, Skills and Experience Requirements- 1- Competent in Microsoft Office Packages (including Word and Excel).
- **Essential.**
- 1- Experience of working in an administration setting.
- **Essential.**
- 1- Ability to use information and communication technologies as effective business tools.
- **Essential.**
- 1Awareness of GDPR and the requirement for the confidentiality in line with SPS Guidelines. **Desirable.**
- Behaviour Requirements- 1- Listen & Communicate- 1- Plan & Organise- 1- Relationships & Collaboration- Selection method 1 1- Final Stage Interview


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