Property Support Coordinator

1 month ago

Bristol, United Kingdom Department for Levelling Up, Housing and Communities Full time

**Details**:
**Reference number**:

- 337126**Salary**:

- £32,178- More details in Job Description- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Type of role**:

- Commercial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, Darlington, Manchester, WolverhamptonAbout the job

**Job summary**:
The Property and Security Team are a small team who work closely together to successfully manage a range of different streams of work. It is a multi-disciplinary, multi-site team with a focus on delivering at pace, strong stakeholder engagement, and an ability to turn the Department’s vision into practice.

The Department’s property portfolio currently numbers 22 offices in the United Kingdom and Northern Ireland. The Department has embarked on an ambitious programme of estates rationalisation and modernisation. You will play a key part in maintaining a high-quality working environment for our staff.

**Job description**:
The individual will work closely with the team to provide support and to deliver a quality support service. This will involve working with stakeholders at all levels from across the department and across the department, providing a unique perspective on the department, and how things work.

Delivering a first-rate service will require you to balance long-term planning and the management of immediate needs, giving the successful applicant an opportunity to build a proven track record in administration, strategic thinking and problem-solving.

We offer excellent opportunities for personal and professional development, so you have the tools to be the best you can be.

**Responsibilities**

The main responsibilities of the post are:

- Supporting the Deputy Director in managing their inbox and diary.
- Providing support on areas of the Deputy Director’s portfolio which could include submissions and correspondence, preparing briefings and team engagement.
- Deliver administrative support to the Estates team by attending relevant meetings (which require appropriate Estates team representation) and take minutes and make administrative arrangements (booking meeting rooms, diary management support and so on).
- Monitor, manage and update the Estates team internal Intranet pages.
- The post holder can expect to take up ad hoc tasks, as and when required.
- Supporting in the delivery of monthly performance packs and other returns.

**Person specification**:

- You will be a highly motivated, proactive individual with strong interpersonal skills and be a good organiser/administrator.
- Excellent customer service skills, able to forge strong relationships internally and externally.
- Ability to multi-task by managing a variety of different priorities concurrently and monitoring progress of these workstreams.
- Ability to work successfully to tight deadlines and demanding quality standards.
- Excellent written and verbal communication with an ability to influence at all levels of seniority.
- Working collaboratively by sharing information appropriately and building supportive, trusting and professional relationships challenging stakeholders.
- Strong commitment to diversity and inclusion, looking to set a culture which enables all team members to deliver to their best.

**Desirable Experience**
- Proven experience of supporting facilities management operations.
- Experience of working in a fast-paced and pressurised environment.
- Experience of facilities and project management issues, practices, methodologies, tools and techniques particularly in an office environment.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Making Effective Decisions
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Alongside your salary of £32,178, Department for Levelling Up, Housing and Communities contributes £8,688 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.**We are for everyone**

**We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role.**

We are for everyone

DLUHC want to bring in a diverse workforce at all levels.

Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different asses

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