Administrator and Document Controller

2 weeks ago


Lutterworth, United Kingdom RTS Contracts Limited Full time

**ADMINISTRATOR/DOCUMENT CONTROLLER**

**CONSTRUCTION SERVICES**

**JOB DESCRIPTION**

If you enjoy being part of a small, busy, make-a-difference team and thrive on working on own initiative and can balance several tasks then we would love to hear from you.

We are recruiting a professional administrator with experience gained in a construction, fit-out or similar environment. This role will provide assistance to the Construction and Commercial Teams as well as ad-hoc tasks for and alongside the Finance department.

**Duties include but are not limited to**

Managing all construction and commercial administration including typing, filing and record keeping

Ensuring the head office and site based projects are supplied with stationery, PPE, Welfare and other resources and consumables

Co-ordinating all work permits and deliveries (head office and site)

Preparation and compilation of Health & Safety files for site

Preparation and compilation of O&M Manuals

Raising Subcontractor and Supplier Orders

Answering telephone

Monitor on hire plant and liaise with site managers to rectify any over hiring

Assist in preparation of correspondence for defective works and missing or defective materials

Provide ‘helpdesk’ aftercare during the defects period including co ordination & monitoring of actions made.

Tracking and updating of sub-contractor’s Collateral Warranties matrix

Maintaining & collating documentation in connection with ISO 9001 and ISO14001

Maintaining & collating documentation in connection with Breeam

Collate supporting documentation for accreditation annual renewals - Safe Contractor

Tracking and updating of PQQ information for review

Contribute to the review and development of Procedures & Standards

Co-ordination of set up of new subcontractors and suppliers, including maintenance of insurances database

Booking hotel and travel

Credit card purchases and reconciliation

Maintaining archive register and facility

Ad-hoc tasks working with finance department including some invoice posting

**About you**

You enjoy being part of an SME environment and understand that there are peaks and troughs in workloads but there’s always an opportunity to roll your sleeves up.

You are intuitive to your surroundings and are friendly, discrete and maintain a bright and positive attitude.

You are able to work effectively under pressure and good at prioritising and planning workloads.

You have experience in a similar environment, excellent and clear communication skills and have a good level of education.

You are competent with Excel, Word, O365. You will be required to raise and maintain documentation within our ERP system, training given.

**Company Benefits**

Salary range £26,000 to £28,000 dependent upon experience

Hours: 09:00 to 17:00 with a half hour unpaid lunch break

Royal London Workplace Pension Scheme

33 days annual leave (incl bank holidays)

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company car
- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- construction sector: 2 years (required)

**Location**:

- Lutterworth (preferred)

Ability to Commute:

- Lutterworth (required)

Ability to Relocate:

- Lutterworth: Relocate before starting work (required)

Work Location: In person

Application deadline: 08/03/2024


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