Finance Administrator

2 weeks ago


Widnes, United Kingdom Evolve Facility Services Full time

Evolve Facility Services was established in 2010 and is one of the largest in-house service providers in the UK, with offices in Widnes, Liverpool, Manchester, Carlisle and County Durham.

We’re proud to be part of The Riverside Group family and look after around 80% of Riverside’s stock - that’s over 40,000 properties based across the Northwest, Northeast and North of England.

Our Mission is to keep our customers’ homes safe, secure and well maintained - it’s what we do.

We’re now looking for a Finance Administrator to join our friendly Finance team in Widnes to carry out the full range of administrative and financial duties.

**What’s in it for you**

Basic salary: £24,465.52

20 days’ annual leave plus 8 UK bank holidays

40-hour week

Pension scheme

Plus, a whole of host of other benefits to support your lifestyle and wellbeing

**What you’ll do**
- Carry out the full range of administrative and financial activity required to ensure effective processing of invoices and timely payments to contractors and suppliers. Utilising Kontrolla and i-Volve and resolving issues and queries in line with agreed policies and procedures.
- Provide clear, supportive and accurate advice to suppliers and colleagues on Accounts Payable policies and procedures and coaching on IT system navigation, to ensure an understanding of the service and process to follow for prompt payment of invoices.
- Maintain and review system records to ensure accurate data is held and purchase order and invoice issues are investigated and resolved in line with agreed procedures and service level agreements, escalating as appropriate.
- Reconcile supplier statements with internal system records, identifying and resolving discrepancies where possible or escalating as appropriate.
- Develop effective relationships with internal stakeholders (contract owners / PO administrators / procurement team) to ensure effective processing of invoices and timely payments are progressed, escalating for line management intervention as required.
- Responsible for specific suppliers, to manage accounts proactively and efficiently, building solid working relationships to ensure invoices are produced accurately and efficiently, arranging and engaging in Supplier visits.
- Ensure correct percentage is deducted on CIS subcontractor labour costs and provide monthly analysis of invoice split.
- Responsible for coding and uploading company credit card receipts onto the card provider portal.
- Ensure adherence to financial controls and internal business processes to effectively support the Finance Team.
- Contribute to the continuous improvement of processes and procedures.
- Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the service.
- Ensure that all data protection requirements are met in accordance with the Group’s policy, procedures and statutory requirements.
- Ensure that health and safety requirements are met in accordance with the Group’s policy, procedures and statutory requirements.

**What we’re looking for**
- Someone who is experienced in processing high volume of invoices.
- Proficient in Microsoft Word, Excel and Outlook.
- Basic knowledge of financial controls.
- Excellent team player who can work flexibly to meet business requirements.
- Results focused with the ability to take ownership of tasks.
- Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines and manage conflicting priorities.
- Customer focused with excellent communication skills, both verbal and written, showing the ability to meet the needs of a varied customer base.

The role will be exposed to sensitive information, therefore the role holder is expected to maintain levels of confidentiality at all times. The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.

If you’re the kind of person that wants to do a really great job and make a difference to our customers and colleagues, we think you’ll love it here.

**Job Types**: Full-time, Permanent

**Salary**: £24,465.52 per year

**Benefits**:

- Company pension
- Life insurance
- On-site parking

Schedule:

- 8 hour shift

Work Location: In person

Application deadline: 22/07/2023
Reference ID: EFS1129


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