School Administration Officer

4 weeks ago

Surbiton, United Kingdom Grand Avenue Primary and Nursery School Full time

**About us**

Grand Avenue Primary and Nursery School is a three form entry school with a large and developing outside environment nestled in the heart of Surbiton, close to the A3 and within easy reach of London. We are proud of our school and the achievements of our children and staff.

**Title of post: Administration Officer**

**Hours: 33.75 hours per week (09.45am
- 5.00pm Monday - Friday)**

**Term time + 1 additional week**

**£20,749 - £22,144 per annum**

We would like to appoint a hardworking and efficient Administrative Officer to join our friendly School office team. The main duties of the role are to provide high level administration support within our busy School Office.

Experience of office administration and the ability to work quickly, flexibly and accurately with a high level of initiative, in a busy school office environment is essential.

**Main purpose of the job**
- To support the efficient running of the School Office under the direction of the School Business Manager and the Office Manager, by providing effective administrative and clerical support to the Headteacher, Senior Leadership team, School Business Manager, Office manager and all staff.
- To be a proactive member of the office team

**Main Role and Responsibilities**

To be undertaken under the overall direction of the Office Manager but with a minimum of supervision.

**Reception duties**
- To welcome visitors and parents as they arrive at the school and deal with enquiries in an efficient and professional manner. To ensure visitors are correctly signed in and escorted to the relevant place, including checks of ID where appropriate.
- To answer the telephone, taking messages and redirecting calls where appropriate, ensuring all relevant calls are followed up.
- To ensure the main Reception area is tidy and welcoming, maintaining sufficient up to date copies of parent / carer information leaflets and letters in the letter racks.
- To provide first aid to both children and staff, contacting parents/carers where appropriate and fulfilling a pastoral role for all children.
- To assist with preparation of meeting rooms, including refreshments and visual aids, and to ensure that the meeting room is neat and tidy at all times.

**Administrative duties**
- To provide administrative / clerical support to the Headteachers and senior staff.
- To compose, edit, proof-read and send out letters, policies, trip letters, swimming letters, school booklets and surveys as and when required.
- To manage and oversee the administration of Schoolcomms, the School’s communication system.
- To provide administrative support for school trips and activities, booking coaches, liaising with the coach companies and class teachers, recording permissions from parents and sending reminders for outstanding consents and payments.
- To create and manage parent evenings on School Cloud.
- To prepare and distribute the School Newsletter once a week.
- To support the administration of the school website as required.
- To administer the swimming timetable and rotas, ensure all parent helpers hold a current DBS check and carry out swimming induction catch ups with parents
- To manage the administration for Bikeability training, Cool Milk, Kingston Music Service and Rocksteady regarding instrumental lessons in school

**DBS checks**
- To administer DBS (Disclosure and Barring Service) checks for parent helpers / volunteers / clubs / music. To enter all completed DBS checks on to the School’s central register and ensure this is updated regularly.

**To administer the School Voluntary Fund.**
- To clerk the Voluntary fund meeting, minute take.
- To be responsible for the administration, including annual appeal to parents and Gift Aided donations.

**General**
- Have the welfare and care of all children as a priority when carrying out your responsibilities.
- Share responsibility for and commitment to safeguarding and promoting the welfare of children.
- Work collaboratively and effectively with colleagues to ensure the harmonious and smooth daily running of the school.
- Be flexible and adaptable in the responsibilities you will assume, understanding other office duties and be willing to cover essential tasks if other office team members are absent.
- Maintain confidentiality of information acquired in the course of undertaking duties.
- Regularly review own work and practice and be responsible for your own continuing self-development, undertaking training as appropriate.
- Be aware of and adhere to applicable rules, policies, regulations, legislation and procedures.
- Undertake any other duties as you may be required by the Headteachers, School Business Manager or Office Manager which are considered to be commensurate with the level of responsibility of the post.

**Review**

This job description was last reviewed in June 2023

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 33.74 per week

**Salary**: From £20,749.0

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