Sales Coordinator Richmond

2 days ago


Richmond, United Kingdom Savills Full time

Key Responsibilities of the Role
- Responsibility for meeting office audit targets, both internal and external
- Liaise with customers and clients in a professional, polite and respectful manner fitting of a Savills representative so that their experience of Savills is first class
- Oversee the marketing of properties including coordinating the booking of advertising, brochure production, window cards, PR
- Liaise with the sales teams to ensure the smooth sales of all properties by accurately managing the REAPIT and other IT systems
- Payroll; timesheets, holiday, sickness report, petty cash
- Invoicing: processing other agents’ invoices, sales invoices, supplier invoices
- Compliance; ensuring all files are compliant with signed terms of business etc. preparing agency agreements, gathering the correct compliance documentation for the ownership structure of the property and liaising with Savills compliance teams where required
- Keeping up to date with changes to compliance requirements
- General office administration including: day to day running of the office, ensure the window card displays are up to date, archiving files, ordering stationery, ordering merchandise, dealing with office maintenance
- Diary management for negotiators, arranging appointments, viewings, market appraisals and meetings for the sales teams.Booking appointments on REAPIT and copying them to Outlook
- Drawing up the agenda for weekly sales meeting and taking the minutes
- Adhere to the companies’ ISO, Money Laundering, Health & Safety policies as well as the Savills Code of Conduct
- Ordering completion gifts for sellers and buyers
- Assisting with the planning and orchestration of local events, including preparing guest lists and assisting with sending invitations
- Monitoring and refreshing the property web listings. Maintaining the office web page.
- Creating CCT advertisements (for Instagram/Facebook) for properties using the online portal
- Use of the Addintel platform to create Sold in Your Road Flyers
- Assisting the Receptionist with her duties as when required
- Produce weekly sales lists for the office
- PA tasks for the Head of Core Sales and Head of Office
- Set up new staff/joiners with appropriate IT and stationary etc

Skills, Knowledge and Experience
- Exemplary verbal and written communication skills
- Takes a pride in personal presentation
- Strong people management skills - can motivate team members
- Excellent organisational and prioritising ability
- Ability to multi task and take initiative
- Meticulous attention to detail
- Ability to work flexibly
- Team player and ability to work independently
- Ability to cope with routine tasks
- Dependable - team can rely on the job holder to produce work to deadlines
- Enthusiasm to do a good job

Assessment applicants can expect during selection
- I/2/ stage interview


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