Administration Officer at Aldershot Justice Centre

15 hours ago

Aldershot, United Kingdom HM Courts and Tribunals Service Full time

**Details**:
**Reference number**:
192211

**Salary**:
£20,965 - £21,488

**Grade**:
Administrative Officer

AO

**Contract type**:
Fixed Term

**Length of employment**:
For a period of up to 6 months

**Type of role**:
Administration / Corporate Support

**Working pattern**:
Flexible working, Full-time, Job share, Part-time

**Number of posts**:
2

***:
Location

This position is based at Aldershot County, GU11 1NY, ALDERSHOT MAGISTRATES ALDERSHOT, GU11 1NY

About the job

**Summary**:
Please refer to Job Description

**Job description**:
Background

Good administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within Her Majesty’s Courts and Tribunals Service (HMCTS). Most of the staff within HMCTS are employed in administrative roles. HMCTS embraces Lean principles and continuous improvement techniques to provide high standards of customer service

The key purpose of the role

Administrative Officers are assigned to teams to carry out a variety of general administrative duties to progress cases through the court/tribunal system or provide support to other functions within HMCTS. Continuous improvement tools and techniques are used in HMCTS and so there will be opportunities to exercise discretion and initiative and continually seek to improve, within a framework of systems and processes (SOPS). Problem solving is carried out by reference to lean techniques (e.g. problem solving hubs) and comprehensive guidelines and instructions - complex or difficult issues are normally referred to or will involve a team leader or supervisor. In some positions, role holders will have regular contact with court / tribunal users, including members of the Judiciary and the legal profession. Administrative Officers work within a team with regular management support and are responsible for their own time, although there may be some opportunity to provide advice and carry out limited supervision of others.

Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work on an ad hoc basis at other local HMCTS offices.

Working as part of a flexible team, the postholder will be expected to undertake a range of the functions and responsibilities specified. It is not intended that each post will be responsible for the full range of duties.

Key responsibilities

Administration
- Preparing papers and files for court, tribunals, hearings and meetings.
- Producing court/tribunal documents.
- General photocopying and filing.
- Creating and updating records on in-house computer system and data input.
- Post opening and dispatch.
- Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
- Preparing meeting agenda, joining instructions, handouts etc.

Drafting
- Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.

Operations
- Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
- Assisting court users, supporting listing and rota management, checking files
- Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
- Handling counter (face to face), written and telephone enquiries.
- To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
- To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects
- To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-ordinator, H+S roles

Processing casework
- Including standard documentation and information, court orders, claims, fines and fees, legal aid
- Resulting courts accurately, interpreting accurately the information required on a court file
- To work to workload targets in terms of throughput and accuracy

Checking and verifying
- Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
- Ensuring compliance and administration documentation meet quality standards.
- Role holders may be required to cross check and validate work completed by colleagues.

Collecting and assembling information
- For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
- Work may require interpretation of source materials, preparation of bundles, chasing.
- Role holders will need to modify and adjust information and make decisions to allow work to be completed.
- Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required

Undertaking calculations
- Produce basic statistical analysis reports and where required, process financial information.
- Checking the work of others, updating records, assessing the value of good

  • Administration Officer at Aldershot Justice Centre

    15 hours ago

    Aldershot, United Kingdom Ministry of Justice Full time

    **Administration Officer at Aldershot Justice Centre - 54574**£20,965 - £21,488**Aldershot**: **Background**: Good administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within Her Majesty’s Courts and Tribunals Service (HMCTS). Most of the staff within HMCTS are...

  • Administrative Officer

    3 days ago

    Aldershot, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 64768** **£21,775** **Aldershot**: **HM Courts and Tribunals Service**: **Directorate: South West Region**: **Job Title / Grade: Administrative Officer (AO)**: **Number of Vacancies: 1**: **Location: Aldershot Justice Centre, The Court House, Civic Centre, Wellington Avenue, Aldershot, GU11 1NY**: **Duration: 6 Months Fixed Term...

  • Administration Officer

    5 days ago

    Aldershot, United Kingdom Brook Street Full time

    Brook Street Ltd are proud to announce a great opportunity for a full-time, long-term temporary role working with the Ministry of Justice in the Aldershot area, to join a fast-paced office, working as part of the admin team. Overview: - Full time 37 hrs per week - Monday - Friday - Temporary 6-month contract - with the possibility of extension - Hourly rate...

  • Administration Officer

    16 hours ago

    Aldershot, United Kingdom Brook Street Full time

    Brook Street Ltd are proud to announce a great opportunity for a full-time, long-term temporary role working with the Ministry of Justice in the Aldershot area, to join a fast-paced office, working as part of the admin team. Overview: - Full time 37 hrs per week - Monday - Friday - Temporary 6-month contract - with the possibility of extension - Hourly...

  • Justice Centre Administrator

    4 weeks ago

    Aldershot, Hampshire, United Kingdom Brook Street Full time

    Job Summary">We are seeking an experienced Justice Centre Administrator to join our team at Brook Street.This role involves providing essential support for Justice Centre staff, ensuring smooth day-to-day operations.">Key Responsibilities:">Manage scheduling, communications, and other digital tasks using IT skills.Work collaboratively with colleagues,...

  • Admin Officer ao

    7 days ago

    Aldershot, United Kingdom Brook Street Full time

    We've got a great opportunity for a full - time long term temp role within the Aldershot area with the Ministry of Justice, to join a fast-paced office, working as part of the admin team. Overview: - Full time 37 hrs per week - Monday - Friday - Temporary 6-month Contract - Pay - £10.86ph - Location - Aldershot Justice Centre - Start date ASAP - Call...

  • Administrative Officer

    3 days ago

    Aldershot, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 239848**Salary**: - £21,775**Grade**: - Administrative Officer- AO**Contract type**: - Fixed Term**Length of employment**: - For a period of up to 6 months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of posts**: -...

  • Aldershot Town Girls Youth Academy Lead Coach

    2 days ago

    Aldershot, United Kingdom Aldershot Town Football Club Full time

    Aldershot Town are seeking coaches to lead our Girls Youth Academy programme with a specific focus in the Youth Development Phase from U14s-U16 age groups. We provide a a safe environment and culture, where innovation, empowerment and creativity are encouraged. As an academy coach, you will be uniquely placed to help the club develop and recruit players in...

  • Administrator

    7 days ago

    Aldershot, United Kingdom Brook Street Full time

    Brook Street are proud to be able to advertise a temporary but business critical role within the Aldershot Justice centre, working as an Admin Officer Band - E **Responsibilities**: - Preparing papers and files for court, tribunals, hearings and meetings. - Producing court/tribunal documents. - General photocopying and filing. - Creating and updating...

  • Business Administrator

    6 days ago

    Aldershot, United Kingdom Intouch Communications (Aldershot) Full time

    **Title** Business Administrator **Contract type and Hours** Full Time - 9am-5pm Monday to Friday - No Weekend Work **Location** (same building as Enterprise Rent a car in the High Street) Aldershot, Hampshire GU11 1EJ **The Role** An excellent opportunity has arisen within our small (17 staff) but rapidly growing friendly team at a Telecoms company for a...

  • Centre Administrator

    2 days ago

    Aldershot, United Kingdom The Westgrove Group Full time

    **JOB DESCRIPTION**: Job Title Centre Administrator (CA) Manager Part Time. Department The Wellington Aldershot Location Centre Management Suite Responsible to Operations Manager. **Key Objectives** To contribute to the efficient operation of the Centre Management Suite through the effective management of the reception and office administration...

  • Centre Administrator

    1 week ago

    Aldershot, United Kingdom The Westgrove Group Full time

    Job Title Centre Administrator (CA) Manager Part Time Department The Wellington Aldershot Location Centre Management Suite Responsible to Operations Manager Key Objectives To contribute to the efficient operation of the Centre Management Suite through the effective management of the reception and office administration systems. Main Duties and...

  • Key Office Cleaner Aldershot

    7 months ago

    Aldershot, United Kingdom DLT cleaning services Ltd Full time

    **Key office cleaner ALDERSHOT** Daily clean 1 hour per day.. Monday - Friday ( 5 day per week) - _Immediate start_. - GU12 (ALDERSHOT) - Duties:General office cleaning duties, small kitchen_**Preference will be given to people who hold a DBS background check.**_ **£12.00 per hour**.. Immediate start. Training given. Text Dario for interview on...

  • Medical Office Administrator

    5 days ago

    Aldershot, Hampshire, United Kingdom Austin Fraser Full time

    Austin Fraser presents an exciting opportunity to work for the Ministry of Defence in a Front Desk Administrator role at the Aldershot Centre for Health.The successful candidate will provide administrative support, responsible for managing patient caseloads, liaising with client network practices, and performing various administrative tasks.Key...

  • Utilities Administrator Aldershot

    7 months ago

    Aldershot, United Kingdom Serco Plc Full time

    VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts. VIVO embodies both experience and innovation. It combines Serco’s comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS’ market leading FM, energy,...

  • Administrative Support Officer

    1 week ago

    Aldershot, Hampshire, United Kingdom Brook Street Full time

    About the Role:We are seeking a highly skilled and motivated Administrative Support Officer to join our team at the Aldershot Centre for Health. This is an excellent opportunity to work in a fast-paced environment and contribute to the delivery of high-quality patient care.Responsibilities:Provide administrative support to front-line staff, including...

  • Medical Support Officer

    2 weeks ago

    Aldershot, Hampshire, United Kingdom Brook Street UK Full time

    Become part of Brook Street UK, a leading recruitment agency in the industry. We have an exciting opportunity for a talented individual to join our team as a Medical Administrator at the Aldershot Centre for Health.Salary: £25,000 - £30,000 per annum.Job OverviewThis is a full-time position that requires administrative support within the Aldershot Centre...

  • Digital Marketer

    6 months ago

    Aldershot, United Kingdom Intouch Communications (Aldershot) Full time

    Intouch Communications are a fast-growing IT/Telecomms/Digital Marketing company that is looking to expand the Digital Marketing side of the business. This is an exciting Apprenticeship for anyone who is looking to pursue a career in this field, the role would be suitable for anyone who has a passion for creativity, digital media, creating content and...

  • Admin Officer

    1 week ago

    Aldershot, United Kingdom Brook Street Full time

    Brook Street are proud to advertise a temporary position for an Administrator role for MOD - location: Aldershot The Temporary Worker will provide administrative support. He or she will follow set procedures and will exercise some independent judgment in carrying out instructions, under general supervision. Examples of work performed will include but not be...

  • Medical Administrator

    3 weeks ago

    Aldershot, United Kingdom Brook Street Full time

    Brook Street is thrilled to present a fantastic opportunity to work for the Ministry of Defence, a full-time position as a Front desk Administrator has become available in the Aldershot Centre for Health. The Temporary Worker will provide administrative support within Aldershot Centre for Health. The AO Administrative Officer will work to the direction of...