Finance Assistant

6 months ago

Exeter, United Kingdom Exeter Cathedral Enterprises Full time

**Purpose of role**:
To support the effective financial management service to the Cathedral and it’s trading subsidiary Exeter Cathedral Enterprises Ltd ensuring financial governance complies with the regulations set down by the Charity Commission and the Association of English Cathedrals.

**Key Accountabilities**:
The Finance Assistant is responsible for:

- Purchase ledger:

- Managing the purchase order system including setting up new users, suppliers and codes
- Processing invoices and expenses for payment including the correct authorisations have been received
- Preparing and processing the weekly payment run
- Credit card processing and administration
- Responsible for resolving queries when they arise
- Scanning and filing invoices and expenses

Sales ledger:

- Processing and inputting daily income
- Downloading and reconciling daily reports from the sales system, calculating Vat and posting to the finance system
- Liaising with team managers where errors are identified to ensure corrections are made in a timely manner
- Daily cashing up and banking
- Managing, reconciling and topping up petty cash
- Credit control

Collection boxes and donations:

- Empty boxes once a week
- Count and record cash received
- Bank and input the receipts into the finance system
- Input donor information onto the donor database

Utilities:

- Ensure monthly meter readings are taken and reported to the utility suppliers
- Check usage against previous months and updated Utilities spreadsheets
- Download and process invoices for payment
- Query resolution

Other:

- Filing of bank statements
- Archiving financial records
- Any other duties as and when required

**Background Information**:
The Cathedral is the principal church of the Diocese of Exeter and contains the Bishop’s seat which is the symbol of his authority. The Cathedral is run and managed by the Chapter, supported by the Council and the College of Canons.

**Key Challenges**:

- The ability to engage with numerous stakeholders, all of whom have differing views on the needs of the Cathedral
- Working in a very complex environment with a long and proud history
- The need to promote excellence throughout the Cathedral’s operations through continuous improvement

**Essential**:

- An experienced Purchase Ledger Clerk (knowledge of Sage 50 would be desirable)
- Experience of working in a broad and complex environment with numerous income and expenditure streams.
- Excellent organisational skills.
- Good communication skills at all levels
- Strong IT skills, knowledge of Excel, Word and Outlook.
- Ability to handle high levels of work and prioritise accordingly.
- Strong team player with good sense of humour.
- Empathy with the core values of the Cathedral.

**Benefits**:

- The Cathedral will match up to 5% of your contribution to your pension plan (provided it is HMRC approved).
- The Cathedral offers a Childcare Voucher Scheme.
- Holiday entitlement - 30 days including Public Holidays per annum pro rata.

**Job Types**: Full-time, Permanent

**Salary**: £23,500.00 per year

**Benefits**:

- Employee discount
- Free parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Exeter: reliably commute or plan to relocate before starting work (required)

**Language**:

- a high level of English (required)

Work Location: In person

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