Finance Office

1 month ago

Blackburn, United Kingdom East Lancashire Hospitals NHS Trust Full time

The post holder will work in liaison with all relevant parties to assist with invoices being paid correctly and within agreed timescales.

The post holder will be assisting in the provision of a Financial Accounts service to the Trust’s Divisions. This will involve dealing with Accounts Payable queries by liaising closely with East Lancashire Financial Services Agency (ELFS), Trust employees and external organisations to get invoices paid, thus ensuring the Trust’s Better Payment Practice Code is met and supporting the Senior Finance Officer with the Agreement of Balances exercise.

The full list of duties, responsibilities and person specification can be found in the accompanying documentation.

Dealing with Accounts Payable (AP) queries &Dealing with Accounts Receivable (AR) queries.
- Assisting with the production of the Better Payment Practice Code (BPPC) information
- Assisting with the NHS Agreement of Balances exercise
- Where appropriate help, support and advise budget holders on getting their invoices paid
- Provide cross cover for the Accounts Receivable (AR) Finance Officer
- Support Innovation and the Finance ‘Continuous Improvement’ Agenda in day to day working

The high respected Finance Team has been at the forefront of change and continual improvement over the past number of years, and has recently won a number of national awards for embracing technology.

The team has a culture of staff development, where we support people to be the best that they can be, and have held the Towards Excellence Level 3 accredited for many years. Our continued Level 3 accreditation demonstrates our commitment to becoming a world class Finance function, supporting our team, the organisation and the wider NHS finance system, in our common objective of improving the quality of care for our patients.

We provide a supportive environment in which to learn and develop, with the opportunity to further your skills and career within an exciting and evolving environment.

We actively participate in mentoring and coaching programmes and all staff have opportunities for protected learning time. Joining our inclusive and innovative team comes with a range of benefits including flexible working arrangements, training e.g. apprenticeship options, a generous pension scheme and generous annual leave allowance.

The team is committed to the continuous improvement of services and has adopted a lean-based improvement practice to support this. Participation in improvement initiatives is positively encouraged with opportunity to access training to support improvement work.

Dealing with Accounts Payable Queries
- Liaise with budget holders, ELFS, Procurement and both NHS and non NHS external organisations in order to deal with queries that arise in relation to payment of supplier invoices.
- Follow all queries to a successful end to get invoices paid.
- Complete paperwork for faster payments
- Complete statement reconciliations as necessary
- Input and maintain financial information into computer databases and spreadsheets to a high level of efficiency.
- Use of various computer systems / software packages for retrieving, analysing and reporting on financial information.

Distributing the weekly Purchase Invoice Manager (PIM) report and dealing with the queries arising
- Distribute the weekly PIM report
- Assist with queries arising, liaising with other departments as necessary to help get invoices through the system and paid.
- Being pro-active by reviewing the data and contacting individuals with large numbers/old invoices in their PIM queue to determine the issues and assist them in getting them approved for payment

Assisting with the production of the Better Payment Practice Code (BPPC) information
- Assist in preparing the BPPC information
- Input to internal and external reports
- Proactively ensure the BPPC is being met (invoices to be paid within 30 days) by the PIM work - liaise with the individuals with invoices in their PIM queue that need to be processed promptly to meet BPPC
- When required, assist in the training of non-financial managers in financial matters.

Dealing with Accounts Receivable Queries
- Follow all queries to a successful end to get invoices paid on a timely manner.

Assist with the NHS Agreement of Balances exercise
- Assist with the Agreement of Balances exercise which takes place three times over the financial year
- Assist with the production of the relevant working papers and input to the monitoring return
- Review statements, liaise with other NHS organisations with regards to reaching agreement on the debtor and creditor balances
- In preparation for the exercise - assist with the screening of monthly information, sending information for correction to other departments and review to confirm it has been correctly processed.

The post holder may be asked to complete other ad hoc duties commensurate with the grade and to provide assistance as required in the day to day working of the Treasu

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