Secretarial Administrator
3 weeks ago
PMP Recruitment are looking to provide a very well known company in Llantrisant with a Secretarial Administrator.
This role will act as support to the Secretarial team as well as the Division Directors for the Consumer Division. Assisting with any administrative tasks as and when they arise, including helping with travel arrangement, scheduling meetings etc.
The Rate of pay is £10.47ph, with flexible hours of 25/30 a week.
Key Responsibilities:
- Responsible for supporting the Division Directors with meetings and calendar requests,communicating with internal colleagues and departments during calendar changes ensuring appointment requirements are not missed.
- Working with the PA team, support the Division Directors to operate with the business calendar, such as ensuring documentation is submitted and received/reviewed on time as required.
- Responsible for raising purchase orders and managing the requisitions request process for the Division Directors and Secretariat team.
- Accountable for maintaining the quarterly Gifts and Hospitality records.
- Accountable for maintaining the PPE supply/inventory.
- Maintain the stationery cupboard and supplies for the PA team.
- Ordering supplies from the central store via the online system.
- Manage visitors and guests for the Division Directors when attending site, up to and including escorting whilst on site as required, arranging arrange Refreshments for meetings.
- Manage the holiday sheets and T&A systems for the Division Directors and teams as needed.
- Manage the expenses for the Division Directors.
- Complete various other administrative duties as needed such as printing & copying requirements.
- When traveling, manage the requests such as booking transportation & accommodation as well as support expenses.
Knowledge, Skills & Experience:
- Experience in a similar role would be required for this role.
- Experience working with Senior Management level would be ideal.
- Good knowledge of the Microsoft package, outlook, word, etc is needed.
- Experience using Microsoft AX would be a great benefit for this role.
**Job Type**: Temporary contract
**Salary**: £21,317.00 per year
**Benefits**:
- Discounted or free food
- On-site parking
Schedule:
- Monday to Friday
- Weekend availability
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