Corporate Receptionist

3 weeks ago

Belfast, United Kingdom Mitie Full time

Mitie was founded in 1987, Mitie is the UK’s leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there’s no limit to what you can achieve if you work for us.

**Contract Type**:Permanent Part-time
**Hours**: 20 Hours per week (Monday - Friday, 13:00 - 17:00)

**Location**: Marsh McLennan, 16-22 Bedford House, Bedford, Belfast, County Antrim, Northern Ireland, BT2 7XD

In your new role as the Corporate Receptionist your duties will include helping facilitate the through flow of personnel by managing access via the building entrance. Perform reception, administration, organisational and secretarial duties efficiently and effectively on behalf of the building in which you are located. Maintain a tidy and efficient reception area, providing a prompt a courteous reception for visitors, telephone callers and other staff. Maintenance of fob access system and fire list. Handling phone calls and distributing/taking messages as appropriate. Sorting incoming mail and distributing accordingly. Sorting, packaging and franking outgoing mail including special/recorded delivery and couriers. Ensure franking machine is working and in credit. Cash handling (car parking and Christmas collection).Distribution of weekly notices (H&S, announcements etc.), including maintenance of notice boards. Ensure all marketing literature in reception is kept current. Organising and monitoring allocation of car parking spaces for staff and visitors. Maintaining stock levels of stationery and ordering supplies as appropriate. Ordering of timesheets and WRS pads. Ordering branded stationery (business cards etc.) and branded goods (pens etc.). Ordering uniforms and PPE. Maintaining stock levels of tea, coffee, sugar etc. as appropriate. Manage vending machine contractors. Coordinate and correspond with office cleaners. Equipment calibration and record keeping. Assisting QHSE, HR and the legal team where required. Training records. Audit input. Waste recording. Assist with operational reports

**Qualifications**

In order to be successful in this role you should have experience within a similar role, You will have good working knowledge of Microsoft packages and PC's, with excellent written and verbal communication. You will also have a positive can-do attitude with the ability to work well under pressure to ensure deadlines and targets are met. Friendly and approachable. Professional at all times. Smart appearance. Able to prioritise own workload. Able to work to deadlines. IT literate. Excellent telephone manner. Prompt and reliable.

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