Administrative Assistant

2 months ago

London, United Kingdom KORNFERRY Full time

Requisition ID
- 14356
- Country- United Kingdom- Location type- Onsite- State / Province- Greater London- City- London- About Us**Korn Ferry** is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than _50 countries_. We offer five core solutions:

- ** Organizational Strategy**:

- ** Assessment and Succession**:

- ** Talent Acquisition**:

- ** Leadership Development**:

- ** Total Rewards**
- Job descriptionKorn Ferry are looking for an Administrative Assistant to join our team based in our London office.

As an Administrative Assistant, you will possess office support operations experience, have the ability to work independently and thrive on being well organised, flexible and resourceful.

The role requires initiative and organisational skills to represent Korn Ferry in a professional manner with the goal to ensure a high degree of client satisfaction, both internal and external. Experience in a professional office environment is preferred.

Primary Responsibilities

**Office Support**
- Serve as central point of contact for administrative enquiries and for consultants to access specialised services including graphics, production, and operations. Use knowledge of corporate resources and strong internal relationships to work efficiently
- Coordinate travel schedules, both domestic and international for consultants
- Assist with other administrative / operational duties such as file maintenance, photocopying, scanning, mailings, trouble shooting and meeting planning
- Update the distribution list and coordinate regular mailings
- Flag related issues with manager
- Support other colleagues when possible and needed (i.e., providing coverage for other administrative assistants) providing timely answers to requests

**Meeting Support**
- Maintain calendars including internal meetings, conference calls involving multiple time zones, setting virtual meetings both internal and external, ensuring IT equipment is set up and coordinate supplies and catering as needed
- Support on site activities related to employee orientation

**Business Support**
- Collaborate with consultants and accounting to open projects and follow up on receivables as needed
- Prepare and submit regular and accurate expense reports and reconcile statements
- Code and submit invoices
- Use utmost discretion and professionalism when working with confidential information
- Update business development database as instructed
- Compile, prepare, edit, and format various reports, presentations and business documents, and analyse data and information from identified sources within prescribed guidelines and procedures

EDUCATION, EXPERIENCE & OTHER QUALIFICATIONS
- Experience in a Professional Services environment
- Computer skills required in Outlook, PowerPoint, Word, Excel
- Office machines skills required for printers/photocopiers, binding machines, mailing equipment
- Strong work ethic, with a high attention to detail
- Ability to manage multiple activities in a rapidly changing environment
- Resourceful
- Proven ability to work independently and solve problems proactively
- Demonstrate time management and organisational skills; anticipates needs
- Make sound judgments; proactively addresses needs, analyses problems, and identifies solutions
- Demonstrate high level of initiative, personal confidence, enthusiasm, commitment, and passion
- Maintain good working relationships with internal and external partners
- Excellent organisational capabilities with a high degree of prioritisation
- Basic project management and coordination skills preferred

COMPETENCIES

Customer focus: Building strong customer relationships and delivering customer-centric solutions.

Drives results: Consistently achieving results, even under tough circumstances.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives

Being resilient: Rebounding from setbacks and adversity when facing difficult situations.

Manages Complexity: Making sense of complex, high quantity and sometimes contradictory information to effectively solve problems.

Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.

Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Demonstrates Self-awareness: Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

**_Internal Mobility at Korn Ferry_**

**Korn Ferry is an Equal Employment Opportunity/Affirmative**

**Action Employer - Minority/Female/Disability/ Veteran.**

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