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Personal Assistant

2 months ago

London, United Kingdom Crédit Agricole CIB Full time

Job description

**Business type**:

- Types of Jobs - Administration / Facilities Management

**Job title**:

- Personal Assistant

**Contract type**:

- Permanent Contract

**Management position**:

- No

**Job summary**:

- PA with responsibilities for the UK Corporate & Leveraged Finance team.**Key Responsibilities**
- PA support to the Deputy Global Head of Leveraged Finance and members of the UK Corporate & Leveraged Finance team including diary management, call screening and access management.
- Co-ordinate with CLF Personal Assistants in other jurisdictions as required.
- Co-ordinate meetings and presentations as required.
- Maintain holiday and absentee records for the assigned teams.
- Organise meeting schedules for the above teams including overseas visitors.
- Co-ordinate recruitment process (interviews etc) and co-ordinate set up for new staff.
- Perform general office administration, office move requests, filing, copying, ordering stationery, IT and office supplies, distribution of post and document preparation and updating.
- Co-ordinate fire drills and BCP training for assigned teams when required.
- Provide cover for other front office assistants in times of absence, or when particular projects require extra help.
- Assist in various business initiatives, ad hoc project work and reporting as required.

**Management and Reporting**

Report to the Deputy Global Head of Leveraged Finance or local Heads on the progress of the workload and specific issues on a regular and ad hoc basis.**Confidentiality**
Ø You may become aware of information of a confidential nature relating to the documents you work on. You shall treat any and all information as strictly confidential and will not release, disclose or divulge any or all of such information to any other person, including (but without limiting the foregoing) any employer, potential employer, journalist, recruitment consultant, educational establishment, friend, acquaintance or relative
- Ø You agree and acknowledge that any release, disclosure, divulgence or use of any or all of the Information shall cause serious damage and harm to CRÉDIT AGRICOLE CIB or any Group Company.-
**Legal and Regulatory Responsibilities**
- Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the London Compliance manual and the Financial Crime Policy.
- Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence.

**Key Internal contacts**

CLF Management and teams in London and overseas, CLF

Position location

**Geographical area**:

- Europe, United Kingdom

**City**:

- London, City of London

**Minimal education level**:

- High school / Secondary school / A levels / AS levels / IB

**Academic qualification / Speciality**:

- Educated to A Level standard

**Experience**:

- The post requires someone who has experience of working in a high pressure front office environment, working to tight deadlines.
- The post requires a consistent high level of secretarial support.
- Financial background
- International / cultural awareness

**Required skills**:

- Ability to work independently
- Strong initiative
- Ability to multi task with accuracy
- Respect for deadlines, prompt delivery
- Team worker

**Technical skills required**:

- Computer literate, competent in MS office
- Strong PowerPoint skills
- Competent on the internet

**Languages**:

- English

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