Family Office Pa

7 days ago

London, Greater London, United Kingdom Personal Staffing Full time

Overview
We are seeking a highly organized and proactive Personal Assistant to support the Family Office and the Principals.

This position operates on a rotational basis (around 4:4 weeks) with another Personal Assistant.

  • Proven experience as a Personal Assistant with a track record of working in close coordination with a broader team.
  • Exceptional organisational and timemanagement skills.
  • Ability to coordinate with various team members effectively.
  • Strong decisionmaking capabilities and the ability to operate independently with mínimal guidance.
  • Excellent interpersonal skills, with a discrete and discerning approach to confidentiality.

Must have languages:
French, Russian and English - all three languages should be fluent.

  • Proficiency in verbal and written communication in French/Russian and English.
  • Flexibility to travel and adapt to various cultural environments.
  • Familiarity with household management and staff supervision.

Job description

  • Serve as the primary liaison between the Principal, his family, and internal/external parties, including the existing family office team such as drivers, nannies, security personnel, and others.
  • Manage and synchronize private and business calendars, ensuring seamless scheduling of appointments, meetings, family activities, and travel plans.
  • Coordinate comprehensive travel arrangements for the Principal and his family, including handling visas, flights, accommodations, dining, and entertainment bookings.
  • Be prepared to travel and be available for both long and shortterm trips with the Owner and their family, ensuring all needs are met while away from home.
  • Maintain confidentiality across all interactions and handle sensitive matters with integrity, discretion, and a high sense of responsibility.
  • Oversee and coordinate activities with household staff across various locations, collaborating with contractors for any necessary maintenance or repairs, and ensuring all family needs are met efficiently.
  • Assist in managing real estate properties, including negotiations, lease, and purchase agreements, in collaboration with the family office team.
  • Liaise with legal, financial, and security advisors, ensuring the Principal's and his family's interests are safeguarded.
  • Handle correspondence, phone calls, bills, insurance, and other personal affairs, ensuring meticulous attention to detail and coordination with the family office team for seamless management.
  • Organize public appearances for the Executive and their family, coordinating with the family office team to ensure all arrangements meet the highest standards.
  • Lead the recruitment and management of additional home personnel as needed, in coordination

Job Types:
Full-time, Permanent

Work Location:
On the road

Reference ID:
PS145

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