School Administrator

7 days ago

Woodhall Spa, United Kingdom St. Hugh's School, Woodhall Spa Full time

**JOB DESCRIPTION**

**SCHOOL ADMINISTRATOR (RECEPTIONIST)**

**(PART-TIME)**

**Line Manager** Head

**Salary Scale** £11,522

**Hours of work ** Part-time role which is required during term-time (35 weeks) for the following hours:
**Monday - Friday** 12.30pm - 5.30pm

Total of 25 hours per week

The role includes attendance at Staff Inset Days
- (approximately 3 half days per year _**8am - 1pm**_ _at the start of each term)_

**Holiday Pay**

The salary also includes 5.6 weeks of paid holiday per annum to be taken during the School Holidays. Despite the mainly term-time working of this role pay is split equally throughout the year and paid over 12 months.

**General description of job**

“To be the first point of contact for all parents, pupils and visitors as a welcoming face of the School.”

**Main Tasks**
- Reception Tasks - School’s First Point of Call:

- Meet and greet parents and pupils as a welcoming face of the School.
- Maintain the reception office and entrance hall ensuring that the area is well presented, tidy and safe at all times.
- Take telephone messages accurately and distribute them as appropriate.
- Answer door controlling access by use of the door entry system and manage the E-Reception booking in system for visitors and contractors.
- Be responsible for incoming and outgoing mail distribution as required.
- Photocopy and scan documents as required.
- Deal with queries and general requests from parents, staff and visitors.
- Support the distribution of end of term and half term communications via MySchoolPortal.
- Deal with the daily flow of traffic through the Office to include pupils, parents and staff and assist them as required.
- Support with maintaining pupils’ academic and personal files.
- Help to maintain the archive of pupil records in line with Data Record Management practices and in accordance with the School’s Data Protection Policy.
- Help to manage pupil attendance and registration process and follow up on absent children as necessary.
- Help to maintain the attendance register and produce daily absence lists and fire lists.
- Help to manage a system for recording pupils leaving early/arriving late and update attendance documents as necessary.
- Help to manage the School Diary.
- Support the proofreading of letters and documents being sent out to parents as required.
- Help with the production of labels for parents, staff and Governors for events.
- Help with the distribution of completed Common Entrance papers to respective Senior Schools.

**Essential competencies**
- Able to deliver outstanding customer service at all times.
- Excellent telephone manner.
- Excellent verbal and written English including an ability to proofread information and identify any errors.
- Excellent time management and an ability to work under pressure and to deadlines.
- Highest attention to detail.
- Ability to prioritise and manage work effectively.
- Excellent interpersonal skills and the ability to communicate confidently with parents, pupils, colleagues and staff from other Schools.
- Understanding of the need to maintain strict confidentiality where appropriate.
- Flexible and co-operative, willing to take on all and any tasks required within a busy school office.
- Willing to work to support the wider Administrative team within the School, taking on additional tasks as required.

**Desirable competencies**
- Experience of working with Google Docs.
- Proven experience of working within a busy, front-facing, administrative role.

**Employee Benefits include**:

- Support Staff Pension Scheme.
- Lunch and refreshments provided during term-time.
- Car parking available on site.
- Employee Assistance Programme providing free advice and support to all employees on a wide range of issues.
- Staff Well-Being support groups.

**NB - APPLICATIONS WILL ONLY BE ACCEPTED FROM CANDIDATES SUBMITTING A SCHOOL APPLICATION FORM WHICH IS AVAILABLE ON THE "CONTACT US" PAGE OF OUR WEBSITE.**

**Job Type**: Part-time

Pay: £11,522.00 per year

Expected hours: 25 per week

**Benefits**:

- Discounted or free food
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 20/05/2024
Reference ID: STHUGHS_ADMIN_2024
Expected start date: 03/06/2024

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