Ea

2 weeks ago


London, United Kingdom ONETEN ASSOCIATES LIMITED Full time

OneTen Associates are delighted to present this EA to CEO vacancy, with a progressive, and exciting investment firm.

This opportunity provides an experienced EA to make their stamp and grow with the role.

You will provide administrative support to the CEO and the wider team. You will be working alongside members of the investment, portfolio, and operations teams and with external service providers. You will have considerable autonomy and work directly withthe CEO and COO. High levels of confidentiality and discretion required. Clear communicator and experience of anticipating issues on behalf of the CEO and/or Team.

**Team EA responsibilities**
- Extensive Diary management for 10 people.
- Organisation of complex calendars and meetings with CEOs and other high-profile individuals, all the time being cognisant of the need for discretion.
- Resolve scheduling conflicts as they arise and prioritise issues to ensure effective time management.
- Communicate agendas and respond to calendar changes as needed. Constant re-organisation of meetings brought about by scheduling difficulties.
- Scanning, printing, binding documents for meetings. Booking client dinners, lunch, and breakfasts.
- Organising regular team drinks/events/team trips and Christmas Lunch for the team. Thinking of new creative team bonding ideas.
- Carry out necessary KYC/ Client Money Laundering processes in line with company requirements. Expenses.
- Taking minutes at meetings if necessary.
- Stationary supplies.
- Scanning, printing, binding documents for meetings.
- Booking client dinners, lunch, and breakfasts.
- Organise conference calls and one on one calls with internal and external clients. Filing and archiving of correspondence and project related information.
- Travel arrangements, co-ordinate and research travel arrangements including air, hotel, ground transportation, meal reservations as business needs and personal preferences dictate.
- Conduct due diligence on new companies and individuals using the platform Xapien. Any other requests as and when required.

**CEO Personal responsibilities**
- Extensive diary management for CEO.
- Organisation of calendar and meetings with CEOs and other high-profile individuals, all the time being cognisant of the need for discretion.
- Resolve scheduling conflicts as they arise and prioritise issues to ensure effective time management.
- Constant re-organisation of meetings brought about by scheduling difficulties.
- Organisation of family holidays - assisting CEO with travel and accommodation if required.
- Make sure all necessary documentation needed (including visas for family).
- Booking client dinners, lunch, and breakfasts.
- Sort changes, repairs, or tickets for CEO's vehicles. Booking cabs and sorting lunches/dinners for family or events. Other personal admin tasks.

**Charity responsibilities**
- Liaise with charities for meetings, documents and signing.
- Organise letter heads for each company and coordinate with for the cheques and receipts.
- Coordinate visits to each charity with externals and family. Carry out necessary KYC on behalf of CEO
- Carry out any personal payments for CEO or family


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