HR Co-ordinator

7 months ago

Worthing, United Kingdom Osa Healthcare Recruitment Full time

**JOB TITLE: HR Coordinator**

**LOCATION: Worthing**

**SALARY: £28,000**

**HOURS: Monday
- Friday 9am-5pm**

**Duties**

We are looking for a friendly, organised and competent individual with excellent communication skills. You need to be someone who can represent the service in a positive and professional way.

**General Duties**
- Create and organising documents, spreadsheets, and presentations
- Compile reports as directed
- Keep documents and filing systems organised
- Deal with incoming and outgoing correspondence
- Data entry, retrieval, and database maintenance
- Filing and archiving
- Manage diaries for senior management
- Scheduling meetings, taking minutes and arranging conferences and events
- Accurately take and pass on messages to the relevant person/s
- Order supplies and equipment
- Follow company policies and procedures
- Participating in CPD
- Speaking to customers and clients to answer queries and resolve issues
- Sorting incoming post
- Completing documentation
- Undertake and support quality development workshops as required
- Undertake personal assistant duties for the Director.
- Maintain confidentiality of information relating to clients, staff, and other users of the services in accordance with the Data Protection Act 1998 including outside of the work environment. Any breach of confidentiality may render an individual liable for dismissal and/ or prosecution.

Compliance Coordination
- Support with compliance policies and protocols on behalf of the company and under the guidance of the Registered Manager
- Support with the compliance program to ensure the company operates in accordance with guidance and legislation
- Signpost staff and Team Leaders to guidance and advice on policies and CQC standards
- Fully utilise and refer to the QCS system, using the documents, policies and processes that have been implemented (any changes to be approved in writing by the Registered Manager)
- Organise compliance resource library for staff members to reference when they have questions
- Track and report on compliance metrics
- Support senior staff to maintain up to date written documentation and policies
- Support senior staff to undertake Quality and Compliance Audits in line with regulatory, contractual and company requirements
- Record, analyse and report findings from audits and quality reviews
- Support senior staff to produce SMART action plans in line with audit and review findings, supporting company-wide continuous improvement
- Undertake and support quality development workshops as required
- Remain up to date on guidance and legislation related to the company
- Promote and share best practice across care and support
- Refer safeguarding or non-compliance and risk issues to the Registered Manager in regular compliance meetings
- Provide regular progress reviews through relevant spreadsheets and reports and as part of regular compliance meetings, to be accessed by the Registered Manager in a shared folder
- Report on any compliance tasks not completed, ensuring these are raised with the Registered Manager at the earliest opportunity to ensure compliance within the required timescales

HR Administration
- Carry out HR administration duties including but not limited to recruitment administration, pre-employment checks and onboarding, leave and absence management, drafting letters and keeping the company’s HR systems up to date and accurate
- Carry out Disclosure and Barring Service (DBS) and Right to Work checks as part of the pre-employment checks and periodically thereafter
- Refer to HR policies and procedures and seek support from the external HR Consultant as needed
- Set up new staff on IT and HR systems, in liaison with our external IT support company, where relevant, and ensuring appropriate equipment / access is available for staff
- Coordinate induction and training of staff, including staff achievement of the Care Certificate within six months of starting employment
- Update and maintain the training matrix; ensuring all training records are up to date
- Support senior staff to source appropriate training providers; to ensure they meet the learning and development needs of care and support staff
- Keep staff files and records updated and in line with safe recruitment and CQC requirements
- Carry out payroll administration duties; liaising with the Bookkeeper as required
- Carry out basis health and safety administration duties; liaising with the Registered Manager as required
- The above is not an exhaustive list of duties. Other duties and responsibilities that may be required from time to time and which are within your capability or skill set. _

**Requirements**:

- CIPD level 3 qualified
- Level 5 CIPD or working towards (desirable.)
- Software experience in HR and training platforms.
- At least three years' experience of a similar role
- Relevant professional qualification.
- Equivalent to GCSE English and maths at C or above
- Knowledge of HR processes
- Experience

  • HR Administrator

    3 weeks ago

    Worthing, United Kingdom LH Pink Consulting Limited Full time

    **My client, a well known financial services company based in between Shoreham By Sea and Worthing, is seeking a dynamic HR Administrator to be part of a friendly and supportive, yet professional HR team. This is a full time temporary contract fora period of 3 months with a view to possible extension. This is a hybrid role that will require you to work in...

  • Configuration Specialist

    2 weeks ago

    Worthing, United Kingdom Equiniti Full time

    Take ownership of system configuration and content management updates. - Work with existing clients to update or expand their benefits offering. - Be adept in using standard Microsoft Office systems and other project management and communication tools. - Have proven knowledge of software implementation and change control methodologies. - Have a logical and...

  • Marketing Coordinator

    2 weeks ago

    Worthing, United Kingdom Harris Lord Recruitment Full time

    We have a fantastic opportunity for a Marketing Co-Ordinator who will work closely alongside the Marketing Manager. The role requires an a motivated Marketing Coordinator with excellent attention to detail, communication skills and previous marketing experience would be desirable. We are looking for a hardworking, personable individual to support the...

  • International Pastoral and Resourcing Coordinator

    2 weeks ago

    Worthing, United Kingdom Sussex Partnership NHS Foundation Trust Full time

    This is an exciting opportunity for a dynamic, self-motivated and enthusiastic person to join our International Nurse Recruitment Project Team. As International Pastoral and Resourcing Coordinator you will play a key role in onboarding and welcoming our internationally recruited nurses to the trust. The role is pivotal to ensure internationally recruited...

  • Marketing Coordinator

    2 weeks ago

    Worthing, United Kingdom Harris Lord Full time

    We have a fantastic opportunity for a Marketing Co-Ordinator who will work closely alongside the Marketing Manager. The role requires an a motivated Marketing Coordinator with excellent attention to detail, communication skills and previous marketing experience would be desirable. We are looking for a hardworking, personable individual to support the...

  • Head of People

    3 weeks ago

    Worthing, United Kingdom Bird & Blend Tea Co. Full time

    **Head of People & Talent** **Your Mission**: Overseeing all things People. Focussing on growing the business's talent density and supporting our people whilst strengthening our culture as we grow. Being an excellent talent hunter, ensuring we have the right people in the right places in line with our growth requirements. **Who are Bird & Blend Tea...

  • Team Lead of Front Door Frailty Team

    8 months ago

    Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    Communication To communicate effectively and work collaboratively with medical, nursing and other professional colleagues to ensure the delivery of a co-ordinated, patient centred multidisciplinary service. This includes highly complex information in a lead role at discharge planning (e.g. family meetings, goal setting, team case conferences, and complaint...

  • Office Co-ordinator Part-time

    2 weeks ago

    Worthing, West Sussex, United Kingdom NHS Full time

    University Hospitals Sussex NHS Foundation Trust (279) We are looking for a part-time (16 hr) Speciality Coordinator to join our Gastroenterology team at Worthing Hospital. Manage a full and comprehensive administrative service for the consultants and medical staff. # Monitor inpatient and outpatient commitments of the consultant and medical team and...

  • Office Co-ordinator Part-time

    2 weeks ago

    Worthing, West Sussex, United Kingdom NHS Full time

    University Hospitals Sussex NHS Foundation Trust (279) We are looking for a part-time (16 hr) Speciality Coordinator to join our Gastroenterology team at Worthing Hospital. Manage a full and comprehensive administrative service for the consultants and medical staff. # Monitor inpatient and outpatient commitments of the consultant and medical team and...

  • Assistant Area Coordinator

    2 weeks ago

    Worthing, United Kingdom WSCC Full time

    **About Us** Our vision for the county is that local communities are independent, strong and vibrant. We target our effort on those services that will make the biggest difference to communities, enabling them to help themselves in achieving their aspirations. We work with other organisations and join up our respective expertise to help achieve this. Where...

  • General Assemblers Required

    2 weeks ago

    Worthing, United Kingdom Electronic Temperature Instruments Full time

    Come and join a successful forward thinking family run Worthing company - we offer a competitive salary, flexible working hours, annual bonus and onsite parking. We are a 5 minute walk from East Worthing railway station. **Purpose of job; **Our dedicated team of General Assemblers perform tasks that are necessary to the production process and the success of...

  • Head of People

    7 months ago

    Worthing, United Kingdom Bird & Blend Tea Co. Full time

    **Who are Bird & Blend Tea co?** Bird & Blend was set up and is run by Krisi and Mike, who met whilst studying Politics (of all things!) at university. Starting off packing tea in their bedroom and attending markets, building Bird & Blend from scratch while staying true to our ethos and values has been Krisi and Mike’s passion. Now with an awesome team,...

  • Customer Team Leader

    3 weeks ago

    Worthing, United Kingdom Coop Full time

    **Customer Team Leader** Location: 49-56 New Broadway, Tarring Road, Worthing, BN11 4HS Pay: £11.00 per hour + great benefits Contract: 39 hours per week + regular overtime, permanent, full time Working pattern: Varied shifts including early mornings (store opening), afternoons, late evenings (store closing) and weekends, to be discussed at...

  • Customer Team Leader

    7 months ago

    Worthing, United Kingdom Coop Full time

    **Customer Team Leader** - Location: The Boulevard; Nelson Road, Durrington, Worthing, BN13 1JY - Pay: £12.10 per hour + great benefits - Contract: 20 hours per week + regular overtime, permanent, part time - Working pattern: Varied shifts including early mornings (store opening), afternoons, late evenings (store closing) and weekends, to be discussed at...

  • Senior People Advisor

    7 months ago

    Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    We are looking for enthusiastic and professional individuals who are fully qualified or working towards qualification with the CIPD to join our Employee Relations team. Previous NHS experience is preferred but not essential. You will provide specialist advice and guidance to managers and employees regarding all employee relation issues (incorporating all...

  • Senior People Advisor

    7 months ago

    Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    We are looking for enthusiastic and professional individuals who are fully qualified or working towards qualification with the CIPD to join our Employee Relations team. Previous NHS experience is preferred but not essential. You will provide specialist advice and guidance to managers and employees regarding all employee relation issues (incorporating all...

  • Medical Appraisal and Revalidation Administrator

    2 weeks ago

    Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    We are seeking to recruit a flexible, motivated administrator for our fast paced and friendly Medical Appraisal and Revalidation Team. In line with GMC and NHS England guidance, all doctors are required to participate in annual medical appraisal and five yearly GMC revalidation. We deliver high quality administrative support for the Medical Appraisal and...

  • Medical Appraisal and Revalidation Administrator

    2 weeks ago

    Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    Previous applicants need not apply. We are seeking to recruit a flexible, motivated administrator for our fast paced and friendly Medical Appraisal and Revalidation Team. In line with GMC and NHS England guidance, all doctors are required to participate in annual medical appraisal and five yearly GMC revalidation. We deliver high quality administrative...