Office Administrator

3 weeks ago

Nottingham, United Kingdom Children's Sensory Therapy Full time

**OFFICE ADMINISTRATOR**

**3 days per week - ideally Tues, Weds & Thurs**

**Based in Aslockton, Nottinghamshire**

**ABOUT CHILDREN’S SENSORY THERAPY**

Children’s Sensory Therapy are a team of highly experienced and friendly Occupational Therapists, specialising in Paediatrics and Sensory Integration Therapy, and with a specialist knowledge of Sensory Attachment Therapy. We work with children and young adults from across several environments; home, school, and we also offer sessions in our newly developed therapy centre in Aslockton.

We are looking for a friendly, organised, experienced administrator to support the business with ‘front of house’ management, alongside business support administration activities. We are looking for a team member who can welcome the families we work with, representing the business with a positive attitude and professional appearance.

**The role responsibilities include**:

- Providing administrative support to the Director, Practice Manager and team of therapists
- Answering the phone, screening calls and dealing with correspondence and queries from members of the team, local authorities and families
- Administrative tasks such as filing, scanning and shredding
- Setting up meetings and taking minutes when required
- Responsible first aid officer & fire warden
- Diary management & management of clinic space availability
- Setting up new electronic records for clients
- Maintaining client records & Excel spreadsheets
- Maintaining front door security & directing visitors
- Financial admin - supporting with quotation process, remittances & purchase orders
- Stock management and ordering supplies
- Setting up meetings and taking minutes when required
- Arranging catering for meetings
- Arranging training courses for staff
- Locking/ unlocking building in morning and end of working day
- General day to day housekeeping to maintain a clean & tidy environment
- Supporting the Director and Practice Manager to ensure Risk Assessments and Health & Safety documents kept up to date

**Experience required for applicant**:

- Experience of working in an administrative role, preferably in a small business and/or healthcare sector
- Experience of using electronic patient record systems e.g., Write-upp
- 5 GCSEs or equivalent at grade A to C including Maths and English
- Experience in financial admin would be beneficial

**Skills and attributes required for applicant**:

- Friendly, warm manner to welcome families into our therapy clinic
- Works on own initiative with mínimal supervision
- Competent in the use of Microsoft Office, particularly Excel
- A helpful and flexible attitude to work
- Excellent written and oral communication skills
- Good typing speed
- Able to manage competing deadlines and to work efficiently under pressure
- Able to maintain strict confidentiality and to understand GDPR, Data Protection and Safeguarding
- Able to work co-operatively as part of a team, with team members who work remotely

**CLOSING DATE FOR APPLICATIONS IS 18th AUGUST**

**INTERVIEWS TO BE HELD 29TH AUGUST**

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Salary**: £10.50-£12.00 per hour

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Nottingham: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 18/08/2023

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