Office Administrator

3 weeks ago

Nottingham, United Kingdom Powerplus Group Full time

**Office Administrator**

**Job Purpose**
The Office Administrator will provide essential administrative support to the HR Operations Manager, ensuring efficient HR processes and smooth office operations. This role includes a variety of administrative tasks, from HR onboarding to supporting Office Management activities.

**Key Responsibilities**

**HR Administration**
- Support the onboarding process by preparing new hire documentation and conducting orientation sessions.
- Support with organising all new hires set up including access, tools, training etc.

**Office Administration**
- Act as the first point of contact for office visitors, clients, and suppliers.
- Manage office supplies, ensuring the office is well-stocked and organised.
- Ensure the smooth operation of the Bingham office, including health and safety compliance, maintaining records and scheduling assessments.
- Coordinate office maintenance and repairs, liaising with the landlord and suppliers.
- Handle incoming and outgoing mail and ensure proper distribution.
- Organisation of office layout, workspace allocation, and office arrangements for employees.

**Project Support**
- Provide administrative support to Project Managers and Site Managers.
- Assist with scheduling and coordinating labour processes for projects.
- Manage and track supplier documents and costs for large projects.
- Ensure subcontractor compliance through the existing software package.

**Team Support**
- Manage travel, visa, and accommodation bookings for employees.
- Coordinate IT equipment for new starters and leavers.
- Support employee onboarding and provide health and safety inductions.
- Organise employee external training and off-site meetings.

**Fixed Office Support Tasks**
- Manage document control, both paper and online.
- Ensure kitchen supplies are maintained and dishwasher is emptied.

**Continuous Improvement**
- Identify opportunities for improving administrative processes and office management.
- Support the implementation of new office policies and procedures.

**Key Skills required**
- 2 years min. experience in Office Management preferably within a Construction (or similar) office environment.
- Thorough attention to detail.
- Must be self-motivated, self-confident and a self-starter
- Exceptional communication and interpersonal skills.
- The ability to work within a diverse team.
- A full driving licence.
- Permanent right to work in the UK, without Employer support.

, Permanent

Working hours: 8.30am - 5pm/5 days a week

Pay: £23,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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