Senior Administrative Officer

1 month ago


Oxford, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 307007**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS MACMILLAN HOUSE OXFORD, OX1 1BNAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as



  • Oxford, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - Oxford (South Central) - 70720** **£23,637 - £29,046** **Oxford**: **Overview of the job**: This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and...


  • Oxford, United Kingdom University of Oxford Full time

    The Administrative Officer will deliver an essential function within the Undergraduate Admissions and Outreach department (UAO) and sits within the UAO Administrative team. This team is comprised of the Administrative Manager; this role; a second full-time Administrative Officer; the Administrative Assistant and the Executive Assistant. This team delivers...


  • Oxford, United Kingdom University of Oxford Full time

    We are seeking to appoint an Administrative Officer to join the Pandemic Sciences Institute, within the Clinical BioManufacturing Facility (CBF), helping to provide administrative support to all members of staff and ensuring that the office is efficiently run. The Clinical BioManufacturing Facility (CBF) at the University of Oxford produces high-quality...

  • Office Administrator

    16 hours ago


    Oxford, United Kingdom Oxfordshire Youth Full time

    **This is an Adoption Leave cover position for 12 months, starting mid/late April 2023 until April 2024.** Please be aware that we will not be able to proceed with applicants who are unable to begin the role within the above timescale. **Applications will be reviewed as and when they are received.** alternatively, _click here _for more information. **Job...


  • Oxford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 267651**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...


  • Oxford, United Kingdom RME Consultants Full time

    **RME Consultants are working with an organisation in the Oxford area to find an Administrator to join their growing team.** **Role: Office Administrator** **Salary: £25,000 - £27,000 per annum** **Working Hours: Monday - Friday, Full time (3 days in the office per week)** **Contract: Permanent** **Location: Oxford, Oxfordshire** **Main Duties for...


  • Oxford, United Kingdom ATG Oxford Full time

    '''Overview''' We are seeking a highly organised and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will play a crucial role in ensuring the smooth operation of our office. This is a dynamic position that requires excellent communication skills, strong problem-solving abilities, and the ability to multitask...

  • Senior HR Officer

    4 days ago


    Oxford, United Kingdom University of Oxford Full time

    **Senior HR Officer** We are seeking a full-time Senior HR Officer to join the Department of Physics on a permanent basis. The Department of Physics at Oxford University is one of the largest and most highly respected of its kind and the HR function is an essential part of the overall administration for over 500 academics, researchers, technicians and...


  • Oxford, United Kingdom Focus Resourcing Full time

    Our client based in Cumnor, Oxford is recruiting for an Office Administrator. This role involves helping the PA who supports the Partners and the team in this busy office of 20-25 people. The role will be assisting the PA with all administration tasks andhelping with the smooth running of the office. **Due to the location of our client it is recommended you...


  • Oxford, United Kingdom University of Oxford Full time

    **Join the University of Oxford's IT Services Department as a Portfolio Management Office (PMO) Administrator** Are you looking for an exciting opportunity in a stimulating work environment with an international reputation as a world-class center of excellence? The University of Oxford is at the forefront of research that tackles global challenges, from...


  • Oxford, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 77121** **£21,775** **Oxford**: **HM Courts and Tribunals Service**: **Directorate: South East Region**: **Job Title / Grade: Admin Officer (AO)**: **Location: Oxford Magistrates Court, The Court House, Speedwell Street, OX1 1RZ**: **Duration: Permanent**: **Salary: National: £21,775**: This position is available for external...

  • Senior Administrator

    4 weeks ago


    Oxford, United Kingdom Sue Rees Associates Full time

    One of Oxford’s most successful innovative companies has a new opportunity for an experienced Senior Administrator. Supporting the UK corporate team, this varied role will ensure procedures are followed and you will offer ideas and suggestions to a widevariety of processes. As a progressive global business with headquarters in Oxfordshire, their...


  • Oxford, United Kingdom University of Oxford Full time

    The Oxford Department of International Development is seeking to recruit a Senior Finance Officer who will manage and oversee the financial administrative activities of the ODID Finance Office in accordance with the University’s financial controls and is the first point of call regarding the majority of the accounts queries for the department. The...


  • Oxford, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 303414**Salary**: - £21,775**Job grade**: - Administrative Officer- AO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Administration Officer

    16 hours ago


    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    To provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken in the Emergency Department and on the wards of Oxford University Hospitals NHS Foundation Trust. To provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken...


  • Oxford, United Kingdom Sue Rees Associates Full time

    One of Oxford’s most successful innovative companies has a new opportunity for an experienced Senior Administrator. Supporting the UK corporate team, this varied role will ensure procedures are followed and you will offer ideas and suggestions to a wide variety of processes. As a progressive global business with headquarters in Oxfordshire, their...


  • Oxford, United Kingdom Templegate Full time

    **TEMPLEGATE RECRUITMENT** **Financial Services Specialist Recruiters** **Job Title**: Office Administrator **Location**: Oxford **Salary**: £25,000 upwards (depending on experience and qualifications) **About the Role** **What Your Day to Day Duties Will Include as a Mortgage Administrator**: - Proving support to the mortgage broker. - Working...


  • Oxford, United Kingdom The Queen's College, Oxford University Full time

    This is an exciting role that would suit someone who enjoys fast-paced and varied working, at the heart of a College committed to excellence in education and research. The Administrator for the Provost’s Office (APO) supports the Provost and Fellows of the Governing Body. The APO has a central role in connecting the College’s communities and must be...


  • Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £13.56 p/h + holiday pay- Web advert**Vacancy ID 16096** - We are recruiting for a temporary Academic Office Administrator to work on site at one of our centrally based colleges starting ASAP for approx 12 weeks working 37.5 hrs p/w and paying...

  • Office Administrator

    15 hours ago


    Oxford, United Kingdom Team Recruitment Ltd Full time

    **Summary of the post** The Office Administrator will need to be a confident and resilient person, demonstrating meticulous attention to detail with highly developed administrative skills, ability to work both in a team and independently, and be able to exercise discretion and preserve confidentiality. The post is a demanding one and the role holder must...