Junior Procurement Specialist

2 weeks ago

Southampton, United Kingdom Wessex NHS Procurement Ltd Full time

At WPL, we play an important role for the NHS, providing procurement and supply chain services to two of the largest acute NHS Trusts in Hampshire. You’ll be part of a dynamic like-minded team, and with over 100 employees working collaboratively across four sites, you'll have the opportunity to be challenged and take your career to the next level.

It’s an exciting time to join the team as we start to focus our attention on recovering from the challenges faced both post pandemic and other global external factors. The clinical, strategic procurement team looks after all the indirect spend categories that impact patient care. Our Stakeholders have demanding objectives and we play a key part in delivering the best possible commercial outcomes. We contribute to the NHS’ Cost Improvement Programme and we are passionate about building strong relationships with our suppliers to implement contracts that truly deliver for our hospitals.

This role is a strategic position that requires good administration and communication skills, a knowledge of procurement, and a drive to progress and develop. The Junior Procurement Specialist will initially support their team with strategic category areas, with the opportunity to initiate and develop their own projects across the clinical team. A flexible working approach is offered with this role which would be well suited to someone already on a development journey within procurement, looking for a new challenge in a fast-paced commercial environment.

**Job title**
Junior Procurement Specialist

**Agenda for Change Band**
Band 5

**Contract & Hours of work**
Permanent contract; 37.5 hours per week

**Location**
Hybrid - working from home as well as attending all sites as per the needs of the role.

**Accountable to**
Procurement Manager

**Key working relationships**
Clinicians, Departmental Leads, Cost Improvement Team, Finance, Key stakeholders, Chief
Procurement Officer, Senior Procurement Managers, Procurement Managers, Procurement
Specialists and Operational Buying Team

**1. Your Main Responsibilities**
- To work as a member of the procurement team participating in the development and implementation of customers’ procurement strategies by ensuring it is communicated, understood, and supported by budget managers and clinicians, so achieving the department’s objectives and ensuring commercial arrangements are optimised.
- Supported review and development of selected areas of non-pay spend and the planning, design and implementation of best value-for-money contracts and most cost
- effective internal logistics arrangements. Aligning all tasks with WPL Strategy.
- Assist with the commercial management of procurement process with responsibility for a defined selection of projects, working directly with the managers, budget managers, clinicians, and finance staff.
- Support procurement processes by identifying and evaluating best value for money.
- Negotiate with suppliers and stakeholder(s) to ensure compliant and resilient route to market.
- Engage and contribute to the successful performance of the organisation.
- Deliver excellent levels of customer service, respond to queries and complaints promptly. Liaise with Stakeholders to resolve the matter.
- Communicate with clinical, management and end users listening to stakeholders feedback and reporting any impacts to the team while using your operational networks to raise the profile of the Wessex NHS Procurement Limited team and its value.
- Support the procurement team culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes, which maintain the Government’s policies on public health.
- Comply with corporate governance structure in keeping with the principles and standards set out by the parent organisation(s).

**Build Collaborative Relationships**
- Proactively and positively contribute to delivery of targets through individual and team effort. Manage the progress towards the required targets and control risks.
- Support team members to deliver on their objectives through offering advice, guidance, and support as appropriate.
- Delivery of procurement work to specification on time and within budget.
- Assist Procurement Managers and procurement specialists to write and implement tender procedures and policies.
- Establish effective communications with internal and external customers, facilitate discussions and field questions listening to concerns and objectives.

**Strategic Purchasing & Supply Chain Responsibilities**
- Create opportunities to leverage suppliers by driving proactive and collaborative monitoring of contracts
- Develop knowledge & skills within the team through documenting key learnings.
- Achieve continuous improvement of procurement practice through effective record keeping and summarising lessons learned.
- Form working partnerships with external organisations, neighbouring Trusts, and key stakeholders and across sectors
- Support and mai

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