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Contracts Administrator

4 months ago

Loanhead, United Kingdom Atalian Servest Full time

**Job Reference: TS/CM/27-10/669/RP2**

**Job Title: Contracts Administrator**

**Location: Loanhead** -**_Applicants must have the right to work in the UK_**

**Salary: Competitive**

**Contract**:Permanent**

**Hours per week: Monday,Tuesday,Wednesday,Thursday,Friday - 08:00 - 16:30 - 37.5 hours per week**

**Business Overview**

The Atalian Servest workforce is made up of 30,000 passionate, responsive, and knowledgeable colleagues, all of whom deliver sustainable and award-winning FM solutions to our clients.

Our corporate departments support our operational divisions and ensure we can provide an exceptional level of service to our clients. With various career paths available, our office-based teams are essential to our award-winning service delivery.

**Role Overview**

We are currently recruiting for a Contracts Administrator to join our passionate and driven team based at our Loanhead office.

**Benefits**
- Informal hybrid / flexible working arrangements
- 25 days holiday + bank holidays
- Free fruit in our offices
- Subsidised vending machines
- Access to ‘Wagestream’ - a financial well-being tool
- After 2 years working with us, you’ll get your birthday off work
- Wide range of retail discounts
- Regular social and charity events held in our offices
- Get involved in charity events in the local community

**Wellbeing**
- Discounted gym membership
- Eye test £25 voucher and up to £100 towards glasses
- Join our Cycle to Work scheme via salary sacrifice
- Access to “CHROMA”, our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events
- Access to internal Mental Health First Aiders

**Career development and recognition**
- Immediate access to “Opportunity” our internal Learning and Development platform
- Required professional membership fees paid for
- Opportunity to win monthly Atalian Servest Superstar Awards
- Long service awards

**Key Responsibilities**:

- Produce and send enquiries to subcontractors inviting them to tender and engagement with the supply chain
- Receive, analyse and produce quotations, liaising with the Commercial contracts Lead and Ops managers regarding price, proven history, availability etc. key attribute
- Notify in writing both successful and unsuccessful subcontractors in a timely manner
- Produce and process formal subcontract documents and certify interim and final payments and final subcontract accounts
- Produce a bill of quantity/activity schedule for payment purposes
- Produce cash flow forecasts for internal and client purposes
- Produce relevant monthly reports for the Commercial Manager e.g. cost and value comparisons, turnover forecasts etc. ensuring information is complete and accurate
- Contribute to and attend financial progress meetings with the client, contractors and subcontractors as required

**About You**:

- Ability to use a range of IT packages including Microsoft Office and bespoke packages
- Exceptional relationship-building skills
- Self-motivated and proactive
- Commercial awareness, understanding of the construction process and use of NEC contracts
- Excellent communication skills, both oral & written
- Positive attitude at all times and the ability to integrate and play an active part in the
- Construction Team
- Good organisational skills and the ability to prioritise to meet deadlines
- Keen to pursue personal development needs and maintain up-to-date knowledge
- Degree-qualified or equivalent, but with appropriate experience and knowledge
- Wide experience in the construction industry with a reasonable degree in the security industry
- CSCS card

**How to apply**

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)

**Diversity & Inclusion**

We are an equal-opportunity employer and are proud of the diversity represented across our business. In 2021 we won the IWFM award for our diversity and inclusion initiative, CHROMA and we are proud to have also achieved the Disability Confident Level 2 Standard as well as being signatories of the Race at Work Charter and Mental Health at Work Commitment.