Project Support Officer

3 weeks ago

Nottingham, United Kingdom Natural Environment Research Council (NERC) Full time

Project Support Officer (Time Recording)
BGS / NERC / UKRI
Location: This role is based at the BGS headquarters in Keyworth, Nottingham
Grade: UKRI - Band C

**Salary**: salary range is £25,702 to £27,938 (depending on qualifications and experience)
Hours: Full-time - 37 hours a week (some flexible working options may be available including a small amount of remote working in line with BGS policy)
Contract type: Permanent
Closing date: 11th June 2023

A great benefits package is offered, including an outstanding pension scheme (with an extremely generous employer contribution - on average 27% of your pay), 30 days annual leave plus bank holidays, and access to flexi-time

**About the role**

The BGS Project Support Team has an exciting opportunity for a highly motivated individual to join them as a Project Support Officer (Time Recording) and be based at our Nottingham headquarters.

This is a key role where you will be the administrator for the time recording element of our Resource Management System (RMS). This includes:

- Developing and sending communications regarding corporate requirements and system changes to staff.
- Monitoring time recording and time approvals on a regular basis and providing monthly progress information to management.
- Identifying outstanding time approvals and working with managers to resolve issues in a timely manner, providing vital advice and support.
- Completing the process of outstanding time recording and running reports to highlight and correct anomalous time entries.
- Updating the Resource Management System (RMS) staff database with staff changes such as new starters and leavers.
- Assisting with the production of management information in relation to pipeline income reports.

**About you**

You will have excellent administration experience/skills within a project focused organisation and/or experience of working with project management systems.

If you have the key skills and experience below and want to work for a forward-thinking environmental science institute, then we would be very interested to hear from you.
- Experience of working effectively within a team environment.
- Proficient in Microsoft Excel to an Intermediate level.
- Working knowledge of other Microsoft Office products.
- Attention to detail.
- Effective verbal and written communication skills.
- Flexible approach and readiness to switch between tasks when required.
- Ability of working with mínimal supervision and prioritising time to meet timescales.
- Ability to review and interpret financial and non-financial data.
- Ability to produce financial information and clearly explain it to customers.

**Please note - you will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during your employment.**

Please also refer to the additional specific essential and desirable skills criteria for this post.

**About us**

The British Geological Survey (BGS) is an applied geoscience research centre that belongs to UK Research and Innovation (UKRI) and is affiliated to the Natural Environment Research Council (NERC). It is a world leading geological survey whose core mission is to advise government of science related to the subsurface and to undertake applied research to solve earth and environmental issues, both in the UK and globally. It is funded directly by UKRI, as well as through research grants and private sector contracts.

We strive to promote equality and diversity across our organisation in order to continuously improve our scientific and organisational efficiency. As such, we aim to have a workforce with employees from all backgrounds with people who are passionate about earth science and who share our dedication to work for the good of the environment and the benefit of society.

**How to apply**

Applicants are required to include a CV and covering letter outlining their suitability for the role. We would stress the importance of this paperwork in our selection process.

**Project Support Officer (Time Recording): Skills Specification**
- Criteria to be assessed at Shortlist ‘S’ and Interview ‘I’ Stage_

**Qualifications**
- Essential_
- Desirable_
- Recognised qualification in project management (S)

**Experience**
- Essential_
- Experience of working in a project management-based resource and/or administration within a project focused organisation (S&I)
- Experience of working within a team environment (S&I)
- Desirable_
- Experience of working within a scientific research organisation (S&I)
- Experience of using the Oracle EBS system or other large ERP systems (S&I)

**Knowledge**
- Essential_
- Proficient in Microsoft Excel to an intermediate level (S&I)
- Desirable_
- Advanced level of Microsoft Excel, including LOOKUPS (S&I)
- Knowledge of or experience of using resource management software (e.g. Change Point) (S&I)
- Basic principles of Project Management (I)

**Ski

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