Legal Assistant

3 weeks ago

Durham, United Kingdom Swinburne Maddison LLP Full time

Would you like to be a part of our talented Corporate and Commercial team?

**About us**

We are Durham’s leading law firm. We are agile and forward-thinking and operate from modern premises conveniently located on the city’s outskirts. Last year we celebrated 25 years of business.

We are an ambitious, multi-disciplinary, 12-partner practice dedicated to providing first-class client care or, quite simply, “legal solutions that fit”. We are truly values-led and place people at the heart of everything we do. We are constantly striving to make Swinburne Maddison a great place to work.

In the Legal 500 2024 Edition we were ranked as a Top Tier Firm for Corporate and Commercial Services. We have previously won Law Firm of the Year (6+ Partners) at the 2017 Northern Law Awards and were finalists in both the 2018 and 2019 Awards.

**The role**

Reporting to Fee Earners (including Partners) within the department, the prime role of the Legal Assistant is to provide direct support to their department to enable them to operate at optimum efficiency. The Legal Assistant is expected to use initiative to fulful their role. Quality and accuracy of work in terms of written documents and client communication are paramount. For the purposes of risk management, Legal Assistants must not provide legal advice to clients.

The responsibilities will include, but will not be limited to:

- Prepare correspondence and documents through audio-typing and word processing.
- Administer filing which will include the opening, closing, storage and retrieval of client files.
- Prepare mail and enclosures for dispatch, either electronically or through the postal system.
- Ensure all scanning and/or copying is completed.
- Effective processing of incoming telephone calls including the logging of calls and conveying of messages.
- Make appointments and maintain an up to date diary for their principals.
- Prepare meeting rooms, as necessary, and tidy and clear the room at the end of the meeting.
- Provide refreshments for client meetings when asked to do so.
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
- Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- Comply with all policies and procedures in place at the firm to ensure the firm’s aims are met.
- Provide support to other Legal Assistants as required.

**Required experience, skills and attributes**

The main attributes we look for, but will not be limited to, are:

- Possessing excellent organisation skills and having exceptional attention to detail;
- being pro-active in terms of managing your workload; and
- Strong communication skills and a proven ability to work and build positive relationships with colleagues.
- Time management skills.
- Ability to work under pressure and meet deadlines.
- Ability to work independently.
- Aptitude for working with computers.
- Experience of audio-typing is advantageous but training can be given.
- Ability to act with professionalism and courtesy to all personnel of the firm.
- Ability to act with tact and discretion, maintaining confidentiality of all the firm’s and clients’ documentation and information.

**Why us? Why not us**
- a competitive salary, in line with experience;
- a published career path for those looking to progress;
- a pension salary sacrifice scheme;
- additional holiday scheme;
- death in service benefit;
- enhanced family leave pay;
- health cashback plan;
- a generous contribution to the staff pension scheme;
- a non-contractual bonus scheme;
- membership of Perkbox; and
- free on-site parking.

Applications close on Tuesday 30th April 2024.

**Vacancy details**
- Location: Durham
- Salary range: Competitive salary; in line with experience
- Job type: Permanent
- Working hours: Full-time/Part-time

**Job Types**: Full-time, Part-time, Permanent

Expected hours: 40 per week

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme
- Store discount

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Durham DH1 5TS: reliably commute or plan to relocate before starting work (required)

**Experience**:

- legal or professional services: 1 year (required)

Work Location: In person

Application deadline: 30/04/2024

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