Administration Assistant

5 months ago

London, United Kingdom Ince & Co. Full time

**Job title**: Administration Assistant
**Based**: London Office
**Flexibility**: Occasional travel to other UK offices
**Contract Type**: Permanent, Full-Time
**Hours**: Monday - Friday 09.00 - 17.30

**Ince & Co.**

There is more to just providing legal advice and strategic guidance. We are here to help our clients seize new opportunities that stimulate growth. We put our hearts and energy into building meaningful, lasting relationships and are passionate about connecting people.

If you are looking for a challenging and fulfilling career in a supportive, inclusive and high-performance work environment where everyone has the opportunity to realise their potential, Ince & Co. could be the firm for you.

As a global law firm, we recognise that everyone has a part to play in realising our vision. We aim to have a “One Firm; One Team” mind-set in everything we do, where everyone in the firm is treated with respect and equal value. We thrive on the challenges our work brings, but it’s important to us that our people have time to make the most of life outside of work too.

**Administration Assistant**
An exciting opportunity has arisen to join Ince & Co. as an Administration Assistant where you will join a dedicated and impactful team. The Administration team provide efficient and essential administration support to the office and wider Group, working with other teams locally and across the Group to ensure smooth running operations.

**Role Responsibilities**
Administrative Assistant duties to include but not limited to:

- Processing incoming post and courier items in line with company procedure including scanning items to the relevant person on a daily basis
- Process print, photocopy, scanning and finish requests within given deadlines whilst maintaining high quality output
- Opening and archiving client files
- Finish documents using wiro, laminating, folding and guillotine
- Ensure quality, consistency, productivity and delivery levels are met
- Maintain a high standard of direct communication with staff at all times
- Scanning and dealing with the post for the office
- Ad hoc office duties where required
- Reception duties including client meeting and greet and basic client hospitality
- Ensuring meeting rooms are clean and presentable after each use
- Managing booking of client meeting rooms.

**Person Specification**
- Well presented, professional and articulate
- Self-motivated and able to work autonomously and pro-actively through remote management
- Proven ability to multi-task
- Demonstrate the ongoing use of initiative
- Proven ability to prioritise and manage a varied workload
- Strong communication skills, both verbal and written with excellent interpersonal skills
- Ability communicate professionally and respectfully with all you interact with
- Able to demonstrate experience liaising pro-actively with third parties professionally
- Excellent time management, organisational and administrative skills

**Benefits**
- Salary is competitive
- 25 days annual leave including the opportunity to buy and sell holiday
- Private Health Insurance
- Life Assurance at 4x Salary
- Income Protection Cover
- Optical Care vouchers and many more benefits and discounts

**We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.**

**A note to recruitment agencies: we follow a direct recruitment model so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.**

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your salary expectation?
- What is your current notice period?

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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