Administration Assistant

2 months ago


Leeds, United Kingdom Brown Butler Full time

We are currently recruiting an Administrative Assistant to perform a variety of administrative and clerical tasks as well as providing lunchtime/absence cover for Reception.

Duties of the Administrative Assistant will include providing support to the full team, assisting in daily office needs and managing our company’s general administrative activities. Full training will be given and the admin role is one that will develop over time.

**Key Tasks**
- Updating our Practice Engine Database and assisting with letter mailshots
- Keeping a log of documents sent to Companies House
- Ordering land registry documents
- Ordering and returning boxes to our off-site storage company
- Assisting with planning events
- Keeping stock of stationery and office supplies
- Assisting with implementing Health and Safety procedures
- General administration duties for the firm
- Covering reception on a lunchtime and providing cover when they are absent, advance warning would be given where possible for this
- When covering reception you will answer incoming calls via a switchboard and forward to the appropriate person/department in a timely manner. Keep a call log and take messages when necessary. Greet and welcome visitors upon their arrival and inform the appropriate person of their visitor’s arrival. Provide refreshments as required.

**Key Skills - Essential**
- Good IT skills and experience with Microsoft Office
- Excellent communication skills verbal and written
- Excellent data input skills
- Literate and numerate
- Ability to work accurately in accordance with the requirements of the team
- Ability to deal with enquiries in a friendly and effective manner
- Ability to prioritise workload and meet team deadlines

**Experience**
Experience in a similar role would be preferred although full training will be given

**Benefits**:

- Company events
- Cycle to work scheme
- Company pension after 3 months of employment either auto enrolment or full scheme
- Sick pay
- 23 days holiday per year plus bank holidays
- Long service awards

**Schedule**:

- Monday to Friday 10am - 2pm
- Total hours per week: Part Time, 20 hours

**Work Location**: Please note this is an office based role
- Brown Butler is an equal opportunities employer and does not discriminate on any grounds other than the ability to carry out the job specification._

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: £12,500.00 per year

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person



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