Team Administrator
4 weeks ago
Job Advert
**ACCELERATE YOUR CAREER**
Fortescue WAE exists to accelerate the advantage and impact of our clients. We do it through innovative engineering and technology that solves complex problems and brings a step-change in weight, speed, and efficiency. Join us to help fulfil our mission to accelerate an efficient, electric, and sustainable future.
An opportunity has arisen for a **Team Administrator** to join the Heavy Industry department in a rapidly expanding and exciting work environment. To provide administrative support to the Heavy Industry team in planning, supporting, and recording details of critical meetings and events (Milestone, and Gateway Meetings plus Workshops). To be the focal point and coordinator within the Heavy Industry team for all visitors to Fortescue WAE (FWAE) and all visits from FWAE to customers/suppliers.
**Job role**:
- Organisation of critical meetings/workshops for the Heavy Industry team on and off site (c3 per week), including all administration, venue booking and any transportation requirements.
- Liaising with required attendees to ensure availability.
- Attend meetings and workshops to gain a thorough understanding of the activities within the team and record actions.
- Ensure actions are progressed and reported back to the GM Heavy Industry, or relevant senior manager.
- Maintenance of the Heavy Industry organisation charts in liaison with FWAE HR Business Partner and the critical document register (VISIO)
- Support the FWAE HR Business Partner with recruitment if required.
- To oversee visits to and from FWAE ensuring they are correctly planned and executed in accordance with the visitor template and associated global mobility policy.
- Liaison with colleagues overseas to understand visa requirements for each visit and assist in the collection of documentation.
- Development of FWAE’s Heavy Industry visitor policy in collaboration with key stakeholders.
- To ensure all travel arrangements are in place for each visit, making flight, taxi, restaurant (hosting) and hotel bookings as necessary.
- To ensure all visitors are correctly hosted throughout their visit, including desk space and meeting room allocations and catering as necessary.
- Use of the visitor template and policy to ensure the FWAE leadership team are briefed on all visits, post visit reports are written, and lessons learned are recorded.
- Minute taking.
- Preparation of PowerPoint presentations for the Senior Heavy Industry Leadership team.
**You’ll have**:
- Experienced administrator with exceptional organisation skills.
- Excellent communication skills.
- Good Microsoft word and Excel ability.
- Diligent and flexible.
- Good problem solver.
- Comfortable juggling conflicting priorities.
- Confident dealing with people and the aptitude to host national and international visitors.
- Driving licence will be required as some travel involved.
**We’ll provide**:
- Training to add to your existing skills and accelerate your career
- A supportive and empowering work environment
**Application deadline**:
**Location**:
Kidlington, Oxfordshire
This role will include working at the head office in Grove until an office move to Kidlington in spring 2024.
**Disclaimers and DEI**:
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