Senior Administrator

2 months ago

Ampthill, United Kingdom Optamor Full time

Fixed Term

**Senior Administrator**

Administration

Ampthill - Bedfordshire

About the Role

We're looking for a Senior Administrator to join our team on a fixed term contract (FTC) basis until the end of September 2023. The role benefits from our 4xFlex working pattern, offering a 4 day working week, Mon - Thu. We also support hybrid working sotypically 2 days a week in Ampthill and 2 days a week from home (depending on business needs)
**Responsibilities include but are not limited to**:

- Primarily to support the PA & Platform Systems Management providing administrative support, data and information as required
- Provide support to several Project Managers and team day to day requirements as required
- Assistance with external visits to include - badges, clearances, catering, room bookings, SkyVisitor, co-ordinating with Exec office where necessary
- Assist the team with travel requirements & associated authorisations/paperwork.
- Upload policy hub documents and maintain distribution list (training will be provided)
- Manage new starter integration to include access to required drives, desk allocation, maintain departmental checklist.
- Manage a number of distribution lists to include starter and leaver updates
- Updates to action logs using ATS (training will be given)
- Manage the office floorplate desk assignments, desk moves, keys, and security point of contact as required.
- Manage all security procedures for the floorplate
- Upload required documents to the departmental SharePoint site (training will be given)
- Coordinate Platform Systems / general communications alongside the PA
- Manage all team stationary requirements
- Oversee all office supervision and maintenance, logging calls where necessary with IT and Facilities for assistance with printers, paper supplies etc.

Required skills, qualifications and experience
- Proven experience as a Senior Administrator / Project Administrator or similar role
- Excellent stakeholder management skills
- Able to work in a fast-paced environment and be agile and adapt to changing priorities
- Team player
- Strong interpersonal and communication skills in both written and verbal
- Intermediate to advanced skills and knowledge in Microsoft Office i.e. Outlook, Excel, PowerPoint, Word
- Keen attention to detail
- Proactive problem solver
- Highly organised and pragmatic approach and able to deliver to set deadlines
- Holds high level of professionalism at all times, ensuring high standards
- Capable of attaining and maintaining SC clearance

Disclaimer:
This vacancy is being advertised by Optamor Limited. Optamor is a specialist Recruitment Process Outsourcing provider. We provide a flexible full recruitment solution which takes care of all recruitment requirements from planning to on-boarding. Our specialistrecruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.

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