Resourcing Assistant

2 months ago

London Gatwick Airport, United Kingdom BDO UK LLP Full time

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions businesses need to navigate today’s changing world.

We’ll broaden your horizons

The work of our Audit teams is essential, not just to BDO, but to the whole economy. Working within a number of sectors, they verify the accuracy of our clients’ financial statements for stakeholders, including shareholders, governments, tax authorities,banks and customers, ensuring the stability and authenticity of the financial market. That’s why we're so committed to helping our clients, and our people to succeed. As part of our Audit team, you'll receive the support you need to reach your potential. Fromcompleting professional qualifications to developing new skills and exploring different learning opportunities, you’ll join a friendly and diverse team whose work really matters. Use your skills to build a career in Audit at BDO.

We’ll help you succeed

This role will be based between our Gatwick, Guildford and London offices and will support our Audit team with all of their resourcing requirements. You will be an important part of our team with responsibility to ensure that resource requirements are alignedto business needs. The role will involve coordination of the joiners and leavers process and ensuring that staffing for all South East audit client work is accurately and in a timely manner, planned and tracked on the booking system (Retain), on a rolling12 month time horizon, in close coordination with the audit managers.

The purpose of this role is to provide support to both the Resourcing Assistant Manager covering the Guildford and Gatwick offices.
Ensuring a number of operational activities related to people are planned and co-ordinated to help compliment the employment experience within the office.
To assist with the provision of an efficient, effective and professional resourcing support service across both offices. Providing resource administration services to all members of the group, anticipating and fulfilling their needs.

Expectations/Responsibilities

Assist with the undertaking a range of administrative tasks connected with supporting the local resourcing team and ensuring the smooth and efficient operation of the Retain boards and staffing requirements.
- Respond to Retain enquiries and action them in a timely manner.
- Review the National Retain boards for staff availability and request staff from other offices, where required (via the Retain Editors).
- Run reports on a regular basis.
- Liaise with the Secondment, Recruitment, Student and Qualifications Teams.
- Co-ordination of stock take requirements within the group.
- Reviewing utilisation statistics for the group.
- Increase utilisation stats by utilising available staff.
- Assist with ensuring there is a 12 month booking view for your office at all times on Retain.

Personal attributes and skills

The ideal person will have proven administration/co-ordination experience and will be well versed in organising and juggling a variety of people activities, can demonstrate ability to plan work, co-ordinate and think logically through different aspects ofthe role.
- Ability to work well under pressure with multiple deadlines
- Proven organisational ability - able to juggle multiple administrative processes at the same time
- Excellent interpersonal skills - ability to build relationships and influence where necessary to help deliver the role
- Be pro-active - can plan ahead and identify areas for improvement/change in discussion with the relevant people teams to help the smooth running of all people aspects
- Intermediate/advanced knowledge of Microsoft packages
- Ability to liaise effectively and challenge Partners, Directors, Managers and Staff at all levels
- Experience with using Retain
- Ability to prioritise tasks
- Ability to readily understand the Group’s and Firm’s environment, the Firm’s structure and culture
- Ability in exercising initiative, discretion and organisation
- Be able to identify and evaluate problems
- Ability to communicate with group managers and other members of the team, including pro-actively managing upwards to ensure that all clients are staffed appropriately
- Work on own initiative and be self-motivated
- Ability to pay attention to detail
- Able to work in an area which is task orientated
- Ability to work within a team environment

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personaland professional needs.

We can provide the best support for our clients and people when we’re working side by side. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’llalways have access to the people and resources you need to do your best work.

We’re looking forward to the future

Our success is powered by our people, which is why we’re always finding new ways to invest in them. Across 17 UK locations, we are 6,500 unique minds coming together to help our clients reach their ambitions.

We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with opennessand clarity, because we believe in empowering people to think creatively about how we can do things better.

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