Accounts Payable Administrator
6 months ago
An exciting new opportunity has arisen at Hallmark Care Homes for an experienced Accounts Payable Administrator to join our team to contribute to Hallmark’s ongoing growth and success.
- To be responsible for the reconciliation of PO’s to supplier invoices;
- To be responsible for inputting of supplier invoices and credit notes to the accounting system;
- To be responsible for the allocation of payments to supplier invoices;
- To be responsible for the reconciliation and allocation of Direct Debits and Standing Orders to supplier invoices;
- To reconcile supplier statements to Aged Creditors;
- To ensure that monthly payment runs and other ad-hoc payments are managed appropriately and timely;
- To be responsible for and resolve day to day supplier invoice queries;
- Ensure coding of all invoices is accurate at all times;
- Ensure that spend is within budget and report any overspends to the GM, Regionals or FD as appropriate;
- Act as Gatekeeper for new suppliers - account set up, referencing etc.
**Other**
- To assist the Management Accountant with reconciling all Corporate and Purchase card payments;
- To provide ongoing support to the homes and Central Support cost centres;
- Work closely with other Heads of Departments and GM’s to review accounts, coding and spend levels as and when required.
**General Ad-Hoc**
- Provide support across the Finance department where and when required;
- To provide assistance at the Year End audit
- To assist the Finance Director with projects that may arise in the development of the business;
- To meet the deadlines as set out by the Finance Director or others as appropriate;
- Undertake any other ad hoc duties as and when required.
Who we are looking for:
**Essential Qualifications**
- 5 GCSEs English and Maths Grade C or above
**Experience**
- Experience in an Accounts Payable role (essential)
**Skills and Knowledge**
- MS Excel
- MS Office Outlook
- MS Office Word
- Sage 200 (desirable)
- Influencing; listening; negotiating skills
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