Inventory Coordinator

1 month ago

London, United Kingdom Christie's Full time

The Role

Specific duties & responsibilities will include but are not limited to
- Manage and control the flow of client property, ensuring all items are tagged and condition checked with all product movement recorded accurately in Christie’s Inventory Management and Radio Frequency Identification (RFID) systems
- Own and undertake training to ensure project requirements are understood and delivered in a timely manner
- Report immediately to line manager any damages, losses or inventory discrepancies
- Fulfil business requirement to move property safely and securely between department and photography studios
- Provide logístical support for specialists during cataloguing and pre-sale lotting up
- Liaise with key stakeholders (photographers, specialist departments, third party suppliers and restorers) to ensure all items are photgraphed for the catalogue / online sale and are ready for client viewing
- Liaise with saleroom operations to ensure the sale is ready to transfer at the agreed date
- Perform monthly stock checks on all live inventory (auction & private sale)
- Collaborate with Inventory Management and Specialist Departments to ensure all warehouses have 100% item location accuracy and all unsuitable products are processed according to inventory management guidelines
- Keep detailed & accurate statistics related to the project, including time spent faciltating key tasks and activities
- Manage time and individual tasks to ensure targets and KPIs are met
- Report on process adherence issues by providing insight and recommendations as to root cause at a local level
- Comply at all times with Christie’s policies on data protection & client confidentiality
- Capture information in Christie’s systems and offline and report findings to key stakeholders i.e. security
- Other tasks as assigned by Manager / Head of Jewellery Dept
- Must be willing to support colleagues across department functions and specialist areas
- Must have (or will be trained) to provide art handling expertise for Jewellery & Watches
- High attention to detail, hardworking, self-motivated, and an excellent teamworker
- Excellent communication and presentation skills
- Ability to work professionally and responsibly with all internal and external stakeholders
- High degree of organisation with ability to multi-task, prioritise workflow and follow up promptly
- Competent with Microsoft Outlook, Word and Excel (Oracle based systems preferred but not essential)
- Desire to learn, impart knowledge to team and take on new challenges
- Willingness to work a flexible schedule, with some weekend work required to meet the needs of the business
- Strong and demonstrable experience of customer service
- Strong understanding of the logistics processes and ability to map out work flow using microsoft programs i.e. Viseo or Powerpoint
- Excellent communication skills and ability to problem solve

Closing Date: 7th May 2023

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