Departmental Assistant

2 weeks ago

London, United Kingdom Lewis Silkin LLP Full time

Term:
- Permanent- Working hours:
- Full-time- Department:
- CMI- Location:
- London- The firmLewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.

With offices in London, Oxford, Manchester, Leeds, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people — both ours and our clients’— and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our ‘I-CUE’). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.
- The departmentThis role will be working to support multiple legal practice groups including Corporate, Data, Privacy & Cyber, Dispute Resolution, Intellectual Property and Digital, Commerce & Creative.

The teams that this role will assist, are made up of leading advisers for creative, innovative and brand-focused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services. From start-ups to multinationals, the firm’s comprehensive and commercially focused advice helps clients succeed in an increasingly complex and converged international marketplace.
- ResponsibilitiesIn this role you will be working directly with and supporting the PA team with the following tasks:

- Assisting with distribution of papers for meetings (i.e. Know How, partner meetings)
- Assisting with travel requirements (i.e. booking taxis/liaising with our external travel company)
- Assisting with couriers
- Assisting with maintaining the Engage database
- E-filing as requested
- Carrying out external local deliveries as required
- Ad hoc project work, creating spreadsheets etc
- Assisting with PDF documents for bundles etc
- Assisting the marketing team to complete marketing packs and badges, assisting with seminars
- Assisting with searches for files, deeds, Wills etc
- Assisting with regular archiving
- Liaising with Reprographics on print requests
- Assisting with photocopying
- And other general support from time to time

**Billing & Finance**
- Processing disbursements/payment requests and other Finance forms
- Processing expenses using ChromeRiver
- Assisting with billing projects

**File Inception**
- Under supervision, creating new client and matter requests
- Assisting with CDD, Companies House information etc
- Creating draft Engagement Letters

**Specialist experience**
- Some office work experience would be an advantage

**Abilities and desired qualities**
- Typing skills (40 wpm)
- Good attention to detail and enthusiasm
- Excellent organisational and communication skills
- Ability to meet deadlines and work under pressure
- The ability to work overtime when require

**IT skills required**
- Some experience or knowledge of Word, Excel, document management systems and Outlook would be beneficial, although not essential as full training will be provided

**Educational and professional qualifications required**
- Good grammatical English - at least to GCSE standard or equivalent.
- Additional informationAt Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

  • Pa & Departmental Administrator

    1 day ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant & Departmental Administrator - Hybrid** **Salary: £19.49 per hour** Are you an experienced Personal Assistant and interested in working in higher education? Our client is looking for a Personal Assistant and Departmental Administrator on a temporary basis. The post-holder will provide high-quality, fast paced personal assistant and...

  • Housekeeping Departmental Trainer

    1 week ago

    London, United Kingdom Zedwell Full time

    An exceptional opportunity has arisen for a passionate Housekeeping Departmental Trainer to be part of the Housekeeping Team at Criterion Hospitality. We are a passionate and creative company looking to bring innovation into to our real-estate, hotels, and other parts of our business. If your next role involves drive and passion for innovation, in a...

  • Departmental Manager, Philosophy

    Found in: Talent UK C2 - 1 week ago

    London, United Kingdom UCL Eastman Dental Institute Full time

    About the role The Departmental Manager (DM) is the key Professional Services (PS) role in the department. They will be responsible for the operational infrastructure and PS service provision for the department and, as such, will have oversight of the support for Teaching, Research, HR, Finance, Budgets, Planning, Estates, Health and Safety, Security,...

  • Operations Assistant

    1 day ago

    London, United Kingdom Cross Departmental Opportunities Full time

    **Details**: **Reference number**: - 281052**Salary**: - £30,000 - £35,000**Job grade**: - Other**Contract type**: - Fixed Term**Length of employment**: - 1 Year**Business area**: - The Royal Household**Type of role**: - Secretarial**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the...

  • Ea to The Director for Community Engagement and

    7 days ago

    London, United Kingdom Cross Departmental Opportunities Full time

    **Details**: **Reference number**: - 267010**Salary**: - £33,000**Job grade**: - Other**Contract type**: - Permanent**Business area**: - The Royal Household**Type of role**: - Secretarial**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - London SW1A...

  • Programme Co-ordinator

    1 day ago

    London, United Kingdom Cross Departmental Opportunities Full time

    **Details**: **Reference number**: - 274586**Salary**: - £25,000- Circa £25,000 depending on experience**Job grade**: - Other**Contract type**: - Permanent**Business area**: - The Household of TRH The Duke and Duchess of Gloucester**Type of role**: - Secretarial**Working pattern**: - Full-time**Number of jobs available**: -...

  • Finance Assistant

    7 days ago

    London, United Kingdom Colbern Limited Full time

    655759-5830-2432 NCD Finance Assistant Bromley Contract £12.34 per hour Our client is looking for an experienced Finance Assistant. To assist the Senior Accountant with all aspects of budgeting, financial control, closing of accounts, maintenance of accounting systems and advice to other departments. SUMMARY OF RESPONSIBILITIES AND DUTIES: 1. Assist in...

  • Finance Assistant

    1 week ago

    Bromley, Greater London, United Kingdom Aatom Recruitment Full time

    Working on behalf of a Local Authority, Aatom Recruitment has a new opportunity for a Finance Assistant on a 3 months contract initially with a possibility of further extension. Main purpose of the role: To assist the Senior Accountant with all aspects of budgeting, financial control, closing of accounts, maintenance of accounting systems and advice to...

  • Physiotherapy Assistant

    1 week ago

    London, United Kingdom London North West University Healthcare NHS Trust Full time

    The Regional Hyper-acute Rehabilitation Unit is a 24-bedded unit offering multi-disciplinary assessment and rehabilitation to patients with complex neurological needs. We are looking for an enthusiastic person to join our dynamic physiotherapy team as aPhysiotherapy Assistant. The post holder will receive regular 1:1 supervision sessions from a Specialist...

  • Finance Assistant AAT

    1 week ago

    Bromley, Greater London, United Kingdom Aatom Recruitment Full time

    Working on behalf of a Local Authority, Aatom Recruitment has a new opportunity for a Finance Assistant on a 3 months contract initially with a possibility of further extension. To assist the Senior Accountant with all aspects of budgeting, financial control, closing of accounts, maintenance of accounting systems and advice to other departments. Assist...

  • Assistant Merchandiser

    Found in: beBee S GB - 3 weeks ago

    London, United Kingdom Elite Associates Europe Ltd Full time

    Elite have partnered with a well-known premium highstreet brand, to support on the hire of an Assistant Merchandiser to join their friendly and collaborative team. What will do you do as an Assistant Merchandiser? Assists in the management of stock levels in order to maximise profit through sales Assists in managing allocations, ensuring allocation...

  • Assistant Merchandiser

    Found in: beBee jobs GB - 2 weeks ago

    London, Greater London, United Kingdom Elite Associates Europe Ltd Full time

    Elite have partnered with a well-known premium highstreet brand, to support on the hire of an Assistant Merchandiser to join their friendly and collaborative team. What will do you do as an Assistant Merchandiser?Assists in the management of stock levels in order to maximise profit through salesAssists in managing allocations, ensuring allocation plans are...

  • Assistant Financial Accountant

    2 days ago

    London, United Kingdom Allen Lane Full time

    Allen Lane are delighted to be assisting a London based Royal College with the recruitment of an interim Assistant Financial Accountant on a 6 month temporary basis. This trouble shooting role will support the departmental heads with a number of balancesheet related reconciliations as well as other ad-hok duties as they arise. Some of the key duties of this...

  • Assistant Merchandiser

    Found in: Jooble UK C2 - 2 weeks ago

    London, United Kingdom Elite Associates Full time

    Elite have partnered with a well-known premium highstreet brand, to support on the hire of an Assistant Merchandiser to join their friendly and collaborative team. Assistant Merchandiser Responsibilities: Assists in the management of stock levels in order to maximise profit through sales Assists in managing allocations, ensuring allocation plans are...

  • Assistant Merchandiser

    Found in: Talent UK 2A C2 - 2 weeks ago

    London, United Kingdom Elite Associates Full time

    Elite have partnered with a well-known premium highstreet brand, to support on the hire of an Assistant Merchandiser to join their friendly and collaborative team. Assistant Merchandiser Responsibilities: Assists in the management of stock levels in order to maximise profit through salesAssists in managing allocations, ensuring allocation plans are...

  • Assistant Merchandiser

    2 weeks ago

    London, United Kingdom Elite Associates Full time

    Elite have partnered with a well-known premium highstreet brand, to support on the hire of an Assistant Merchandiser to join their friendly and collaborative team. Assistant Merchandiser Responsibilities: Assists in the management of stock levels in order to maximise profit through sales Assists in managing allocations, ensuring allocation plans are...

  • PA and Departmental Administrator

    Found in: Talent UK C2 - 3 days ago

    London, United Kingdom UCL Eastman Dental Institute Full time

    About the role Based in the Faculty of Population Health Sciences, the Institute of Cardiovascular Science (ICS) brings together basic and clinical scientists from UCL and expert clinicians from UCL partner hospitals to provide:· Innovative research for the prevention and treatment of diseases of the heart and circulation· World-class teaching and...

  • Admin Assistant

    1 day ago

    London, United Kingdom Empowering Learning Full time

    Admin Assistant Redbridge Empowering learning are working with a GOOD school based in Redbridge, who are looking for two Admin assistants to start ASAP. The role will be to provide general and specialist administrative support for departments throughout the school. **Some of your key responsibilities will include**: - Answering telephone being the first...

  • Personal and Operations Assistant

    2 days ago

    London, United Kingdom May & Stephens Full time

    **PERSONAL AND OPERATIONS ASSISTANT** **NORTH LONDON** **£28,000 - £30,000 DOE** Our Client, a top media production company based in North London are seeking an ambitious and hardworking individual to join the Operations Department as an Personal assistant to the managing partner and operations assistant. If you are looking to join a growing, exciting...

  • Executive Assistant

    2 days ago

    London, United Kingdom Mastercard Full time

    Our Purpose We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our...