Administrator

2 weeks ago


Gloucester, United Kingdom Alder King Full time

**EXPERTISE. PARTNERSHIP. RESULTS.**

These are the foundations on which Alder King has built its reputation over the past 100 years.

Today, we are a progressive and successful top 25 UK property consultancy, working with clients locally, regionally and nationally, adding value at every stage of the property life cycle.

We’ve developed a way of working that clients trust. High-level partner involvement. Multi-disciplinary team approach. Proactive collaboration. Diverse networks and relationships. Discipline, sector and geographical expertise. All delivered with a practical, professional and friendly approach.

**PURPOSE OF ROLE**

We are excited to advertise for an Administrative Assistant to support our Gloucester office with all secretarial and administrative tasks. This role will also support the Firm’s broader administrative team**.**

**GENERAL RESPONSIBILITIES**
- Respond in a timely manner to and action as appropriate incoming and outgoing mail.
- Provide general secretarial support, including photocopying, binding, scanning including preparation of word documents (letters, reports, heads of agreement, etc), scheduling meetings and Minute taking as well as dealing with enquiries.
- Preparing new marketing details for and upload to the Alder King and third-party websites. In addition, update and maintain the property listing on the Alder King and third-party websites.
- Update and maintain the Alder King internal property/client database (Contour) for the Gloucester office.
- Maintain the List of Valuations for the Gloucester office.
- Assisting with the compilation of end of month invoices and rolling fee forecasts for the Gloucester office. Send invoices to clients as appropriate.
- Maintain and update excel databases which contain Agency information.
- Petty cash management and reconciliations.
- Organising and maintaining active files/filing systems.
- Monitor and assist with incoming work within the Alder King Support Group to ensure that fee earners work is actioned as required.
- Be the point of contact for the Gloucester office clients and visitors.
- Managing the general office supplies.

**QUALITIES AND QUALIFICATIONS**
- Excellent Client Care and Service Delivery.
- Current experience of using a CDM or similar system.
- Excellent working knowledge of all MS packages and O365.
- Good communication and inter-personal skills.
- Self-starter with ability to work on own initiative.
- Resilient and able to work under pressure.
- Good team player with strong people skills.
- Clean Driving Licence.

If you believe you have the skills and experience for this role, we would be interested to hear from you.

This is a part-time role working 3 days a week, Wednesday, Thursday and Fridays.

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Salary**: £19,000.00-£24,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus

Work Location: In person

Reference ID: AdminGlosAPR23


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