HR Assistant

2 weeks ago

Market Deeping, United Kingdom The Deepings Practice Full time

**About us**:
The Deepings Practice is a large practice based in Market Deeping with a branch site at Glinton, we serve over 24,000 patients. The Deepings practice has a large team of clinical and non-clinical staff lead by seven partners and a full senior management team. We have a CQC score of Good and strive for excellence in all areas of patient care. We have a strong focus on health promotion and personalised care, supporting patients to make informed decisions about their health and social care. We are a dynamic, friendly, and supportive team with experience in training GPs and other healthcare professionals.

**Job Summary**:

- To assist in all HR related tasks at the Practice.
- To provide advice and support to Line Managers on people issues ensuring an efficient and professional HR service is consistently delivered to the site at all times and that all decisions taken are in line with agreed policies and procedures.
- Act as a point of contact for all general day to day HR issues relating to the Practice.
- Assisting in order to meet the needs of current employees, prospective employees and Senior Managers in terms of reporting and recruitment.

**Main Duties**:
**Recruitment**
- Conduct regular audits to ensure the practice is adhering to the agreed standards in relation to Induction and Employment legislation, ensuring the practice create an action plan for any non-conformances and following up actions until completion.
- Create full contract pack with all HR paperwork and set up training courses.

**Administration**
- Provide an effective support service for HR processes - starters, leavers and other employee relation processes as needed.
- Ensure all HR Processes and Trackers are effectively maintained, and data integrity is accurate.
- Assist with any grievance or disciplinary matters in line with company policy. Taking minutes, setting up investigation/disciplinary/outcome meeting and management of this thereafter.
- Work with HR Lead and support other members of the Senior Management team in relation to HR administration, policies and procedures.
- Oversee the setup of all new Registrars to include their induction timetable, managing holidays, study leave etc via the ESR portal. Manage any attendance issues in line with the Lead Employers Absence Management Policy.
- Carry out any other tasks as may be reasonably requested by the Partners, the Practice Manager or HR Lead.
- Carry out all duties in a responsible manner giving due consideration to Safety, Environmental & Quality procedures.
- Manage all HR checks on TeamNet to include DBS checks, Medical Indemnity Insurance, Nurse registration/revalidation and GP registration to ensure we remain compliant at all times.
- Update Workforce Data monthly for all new starters and leavers.
- SMARTCARD - Activation and re-setting passwords for staff.
- Assist all managers co-ordinate their annual appraisals and 360o Feedback forms for staff.
- Involvement in ad-hoc projects as and when required.
- Maintain Immunisation information spreadsheet for all employees.

**Engagement**
- Support the delivery of the annual engagement plan, including health & wellbeing of staff across the practice.
- Support the coordination of employee events and activities to promote a positive work culture.

**Learning & Development**
- Support with learning and development administrative tasks as and when required.
- Assist with any training plans required for any employee identified within their annual appraisal.

**Payroll Administration (does not include completing payroll)**
- Manage sickness/absence for payroll purposes along with pay uplifts after probationary periods.
- Address any sickness absence issues in line with policy and monitor for improvement.
- Ensure correct sick pay rules are applied in line with contractual sick pay entitlement.

**Occupational Health**
- Assist with OH support, including creating and maintaining effective OH trackers, working with OH Advisor on managing appointments, arranging, and supporting OH Review meetings with employee for both sites if required.
- Assist with health surveillance compliance for both sites, working with external OH Advisor, HSE team to schedule health surveillance and follow up.

This position may develop and recommend solutions to problems of moderate scope and complexity.

The above list of job responsibilities is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

**Disclosure and Barring Service Check**:
**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
- Comply with GDPR legislation.
- In the performance of the duties outlined in this Job Description, the post-h

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