Document Controller

3 weeks ago


Leeds, United Kingdom CORE Special Projects Ltd Full time

This is a rare opportunity to join a leading Leeds-based Civil Engineering company as a Document Controller.

**Responsibilities**:

- Reporting to Operations Director & Technical Manager
- Scanning, copying and distributing documents to project team members and stakeholders
- Collecting and registering documents such as drawings, reports and specifications in the company’s system.
- Liaising with project team members to ensure documents meet requirements. Compiling and issue Construction information (Drawings, Specifications, Remediation and / or Earthworks Strategies).
- Ensuring documents are reviewed and updated as required by the appropriate document owner.
- Keeping other personnel updated on new document versions and how to obtain access. Obtaining and recording acknowledgements when required.
- Numbering and labelling documents for identification and reference
- Tracking documents to maintain confidentiality
- Collecting and organising electronic documentation from the Project Team ensuring information is being collated correctly to enable future retrieval.
- Managing information received from Clients or their representatives
- Managing information received from our appointed designers and our suppliers.
- Ensure we record information for accreditations CHAS, SafeContractor and Constructionline.
- Provide information for PQQ submissions
- Responsible for collation of technical, Quality, Health & Safety and Environmental records as well as permits, consents and licences.
- Updating and maintaining electronic document management systems and physical records.
- Filing and archiving documentation. Archiving site records upon a site completion.
- Assisting employees with accessing documents through our document management system
- Maintaining the security of confidential documents
- Ensuring the secure destruction and disposal of sensitive documents.

Key Skills:

- Excellent organisational skills with a keen attention to detail
- Strong written and verbal communication skills
- Proficient in document management software i.e. 4projects and Microsoft Office, Excel & Word
- Ability to prioritise tasks and meet deadlines in a fast-paced environment
- Industry-specific technical knowledge would be an advantage including understanding of industry terms and processes
- Strong problem-solving skills and ability to work independently

The company works a 40 hour week which is reflected in the salary offered, which also includes:

- Full support and guidance for personal and professional development
- 26 days
- Company Health Plan
- Contributory Pension
- Easily accessible office, well served by public transport with car parking outside the door
- Team socials and events

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organisation.

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Document management systems: 2 years (required)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Leeds, LS15 8ZB (required)

Work Location: In person


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