Contract & Assurance Officer

7 months ago

Wrexham, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 357040**Salary**:

- £33,104 - £34,694- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer- HMPPS Band 5**Contract type**:

- Permanent**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at HM Prison Berwyn, LL13 9QEAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Information about the Team** - The Contract Management & Assurance Team (CMAT) forms part of HMPPS Wales’ Strategic Support, Administration & Assurance (SSAA) team. CMAT has responsibility for the management and assurance of the Learning & Skills Contracts within those prisons in Wales where the delivery of education has been contracted out to a provider through a procurement exercise.

**Band 5**

**Overview of the job**

Accountable to the Learning and Skills Contract and Assurance Manager (and the Deputy Director Strategic Support, Administration and Assurance as required) within HMPPS in Wales, the Learning and Skills Contract and Assurance Officer will support efficient and effective contract management of the learning and skills contracts contract across HMP & YOI Parc and potentially wider South Wales public sector prisons

The Learning and Skills Contract and Assurance Officer must undertake assurance of public sector commissioned delivery within HMP & YOI Parc and ensure that any feedback from assurance activity HMP & YOI Parc is fed back to the Learning and Skills Contract and Assurance Manager in a professional and timely manner.

The estimated contract value per annum is £4m.

**Summary**

The Learning and Skills Contract and Assurance Officer is a support role with administrative, secretariat and data handling and analysis responsibilities. Overall the post contributes to support the contract and assurance team with their remit to monitor and validate provider performance, assure delivery of services within HMP & YOI Parc and manage the learning and skills contract.

Working alongside the Learning and Skills Contract and Assurance Manager, the Learning and Skills Contract and Assurance Officer will support the delivery of the contract management governance processes in relation to the learning and skills contract at HMP & YOI Parc. They will provide a secretariat service by co-ordinating the Service Integration Group, Operational Management Group and Quarterly Contract Review Group meetings for the contract and other groups as directed by the Learning and Skills Contract and Assurance Manager.

Working under the direction of the Learning and Skills Contract and Assurance Manager, the Learning and Skills Contract and Assurance Officer will make arrangements for service planning with stakeholders and partners. They will directly manage aspects of both on a day to day basis and will have dialogue with providers and business partners.

The post holder will undertake research and analysis as required which will demand initiative and self-motivation. Examples include reviewing stakeholder surveys, development of good practice case studies, reporting on risk and monitoring performance.

The post holder will also engage in assurance activity within HMP & YOI Parc which will relate to contracted delivery of the learning and skills contract.

The geographical base for the Learning and Skills Contract and Assurance Manager can be flexible with the main base being within HMP & YOI Parc whilst travel will be expected across HMPPS in Wales, and will require some work in London and other
locations.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Providing secretariat support to the Learning and Skills Contract and Assurance Manager and HMPPS in Wales Learning and Skills Assurance Manager; the Service Integration Group, Operational Management Group and Quarterly Contract Review Group meetings for the learning and skills contract and any other meeting convened by them. This will include:

- Arranging and distributing the agendas and papers with direction from the relevant chair
- Producing first draft minutes and action logs
- Maintaining formal documentation, terms of reference, membership and distribution lists
- Following up with action owners for updates
- Filing, archiving and enacting version control on all relevant documentation.
- Reviewing and monitoring performance data in relation to the learning and skills contract and critically evaluating and reporting any issues regarding service delivery and value for money to the Learning and Skills Contract and Assurance Manager
- Supporting the Learning and Skills Contract and Assurance Manager in key meetings with stakeholders from the Provider and covering in the managers absence.
- Supporting

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