Compliance Administrator

**About IVC Evidensia**

With around 2,600 practices, clinics and hospitals across 20 countries in Europe and Canada, IVC Evidensia is one of the world’s largest veterinary care groups, delivering the highest quality care to millions of animals every year, resulting in revenues of over £3.0bn annually. We are focused on delivering our purpose of healthy animals, and happy owners and our size and financial strength to benefit every clinic, customer and patient.

**To support the Ethics & Compliance Manager in their duties across all countries and companies to**:

- Ensure effective rollout of Group policies in line with our strategy and rollout schedule
- Build effective monitoring and reporting tools to drive completion and demonstrate our compliance levels
- Build an effective policy hub to act as a repository library, workflow and compliance tool for policies and processes (Clinical and non clinical).
- Act as intermediary between relevant stakeholders, and business units within the group; and
- Be a focal point of contact for Compliance activities and foster a good compliance culture within IVC Evidensia by being supportive and helpful, encouraging queries in order to support continuous improvement

**Key Responsibilities**:

- Drive compliance with the legislation and with IVC Evidensia policies, through delivery of the following key activities
- Provide organisational support to the Ethics & Compliance Manager
- Support with co-sec and insurance administrative tasks
- Monitor and manage day to day activity of company registers
- Set up and maintain management files, administration, recordkeeping, training records and documentation
- Manage translations requirements including quotes, edits and
- Production of, and updates to, department work stream and activity plans
- Production of monthly report for regions, countries, subsidiaries
- Record and monitor project and team expenditure
- Track and report on progress of team deliverables
- Collate, format and analyse data for team reports and presentations
- Produce and maintain the Issue, Risk and Change logs
- Organise and plan, workshops, events and other meetings
- Administer key Compliance meetings (organise agenda, prepare meeting material, minute taking)
- Provide general administrative support to the Ethics & Compliance Manager
- Documenting compliance processes for the business in standard templates
- Maintaining the compliance intranet pages for each country
- Maintaining version control of documents including policies, processes and training
- Maintaining an accurate Policy hub database, reports and records

**Person Specification/Competencies**:

- Previous experience in compliance is advantageous
- Experience working with a wide variety of people across departments and internationally
- Experience of working in a busy project environment would be advantageous
- Microsoft Office - high competency
- Microsoft Project - desirable
- Teams and SharePoint - required
- Very good organisational and interpersonal skills
- Ability to prioritise workload and manage time effectively
- Proactive resolution of issues
- Analytical skills with high levels of attention to detail.
- Excellent written and oral communication skills with proven report writing experience
- Research using all available sources

**Role specific requirement**:

- Flexible working - in the event of a compliance issue normal working hours may not be possible for short periods of time whilst issues are resolved. It is expected that this role supports the Ethics & Compliance Manager in addressing any issues_

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£35,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Free parking
- On-site gym
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Wellness programme
- Work from home

Flexible Language Requirement:

- English not required

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus
- Yearly bonus

**Experience**:

- administration: 2 years (preferred)
- Compliance: 1 year (preferred)

Work Location: In person

Flextime