Team Secretary

Maintaining RIO database ensuring accurate and timely entry of necessary client data. Administration of allocation and closure of cases. Implementing and maintaining effective client and systems ensuring client records are kept safe, confidential, up to date and accessible. Processing Data Protection enquiries, liaising with both service users and clinicians to ensure that all necessary information is provided in an efficient and timely manner.

Arranging clinic and other appointments using diaries and electronic systems, liaising with other professionals as appropriate and arranging room bookings. Attending and participating in meetings. Minuting meetings, e.g. MDT meetings and professional meetings as required, distributing as appropriate and taking administrative follow-up acting on own initiative.

Acting as clinic receptionist as required. Providing cover for secretarial/admin staff during periods of leave and sickness. Handling both routine and urgent matters using initiative and with mínimal supervision. Undertaking any other duties commensurate with the level of the post as required ensuring efficient and effective running of the department/section.