Democratic Services Officer

7 months ago

Sheffield, United Kingdom South Yorkshire Mayoral Combined Authority Full time

Description

**Hours**: 37 hours

**Contract**: Permanent

**Salary**: £33,024 - £35,745

**Location**: Sheffield (Hybrid Working or Onsite)

The South Yorkshire Mayoral Combined Authority (SYMCA) brings together the local authorities of Barnsley, Doncaster, Rotherham and Sheffield and to serve the communities and businesses of South Yorkshire. From transport to housing, from business growth to skills, the MCA has a great story to tell. We have ambitions to deliver recovery and renewal for people, businesses and places across South Yorkshire.

We are currently seeking a Democratic Services Officer to provide a comprehensive and efficient support and advisory service in relation to the MCA’s democratic services function, ensuring the MCA is effectively able to meet its regulatory obligations in relation to its decision-making processes

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Key Responsibilities

Attending MCA meetings, advising leaders on meeting operations.

Providing administrative support for decision-making processes, including scheduling, preparing materials, taking notes, and managing records.

Offering general advice to MCA officers and members on governance issues.

Maintaining document management systems in compliance with regulations.

Conducting research and providing briefing notes to support decision-making.

Assisting in operational planning for the Democratic Services team.

Providing guidance on the MCA Constitution and relevant legislation.

Coordinating with internal teams to ensure timely sharing of information.

Reporting issues to management for action.

Fulfilling any other duties assigned by management

Skills, Knowledge and Expertise

**Ambition**: Persistent & doesn't give up easily, maintains focus on delivery.

**Innovative**: Identifies problems urgently, finds creative solutions, avoids bureaucracy. Open to challenges: Welcomes constructive criticism, supports colleagues.

**Integrity**: Organised, manages time well, balances workload effectively.

**Collaborative**: Open-minded, values input from others, adapts to different situations.

**Flexible**: Acts quickly, invests effort to meet deadlines/goals, embraces change.

**Impactful**: Understands organization's purpose and vision, improves processes, shares ideas.

**Education**: A Level standard or equivalent, with proficiency in English and Maths to GCSE level.

**Knowledge**: Understanding of public sector environments, democratic processes, and statutory regulations.

**Continuous Development**: Evidence of ongoing training and personal growth.

**Previous Experience**: Work in Democratic Services, meeting administration, and collaboration with elected members.

**Skills**: Excellent communication, relationship-building, time management, tact, diplomacy, and teamwork.

**Benefits**:
All colleagues have access to a local Government Pension Scheme and the chance to be part of an organisation where you can really make a difference. Located in Sheffield City Centre, we are well-placed for transport links and encourage employees to take advantage of the active travel facilities. Work/life balance is extremely important to us here at SYMCA with our recognised family/friendly policies, genuine work flexibility, recognition, and shared success. In addition to the above, some of benefits include
- Annual Leave Purchase Scheme - The ability to purchase up to a further 15 days per year in additional to your normal annual leave
Hybrid working - Our offices are a space where we come together and collaborate. Most of our roles are offered on a hybrid basis with the exception of some support roles being onsite full time.
Rewarding You - Reducing everyday expenses through discounts, benefits, financial advice, wellbeing solutions and more with Reward Gateway
Training on the job - Support with upskilling skills through on the job training and qualifications
Holiday - Up to 36 days annual leave (depending on length of service). Pro-rata for part time colleagues.

Diversity at South Yorkshire Combined Mayoral Authority
About South Yorkshire Mayoral Combined Authority The South Yorkshire Mayoral Combined Authority (SYMCA) brings together the local authorities of Barnsley, Doncaster, Rotherham and Sheffield and to serve the communities and businesses of South Yorkshire. From transport to housing, from business growth to skills, the SYMCA has a great story to tell. We have ambitions to deliver recovery and renewal for people, businesses and places across South Yorkshire.

In recent years significant funding has been secured through the Transforming Cities Fund and a devolution deal, and further funding has recently been secured through the region’s City Region Sustainable Transport Settlement. As result we have a large and growing capital programme to deliver in support of the South Yorkshire Mayoral Combined Authority Mayor’s 2040 vision for transport. Join our workforce of talented people who love working together - and are proud of the work they do. Progression

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