Operations Administrator

7 months ago


Littlehampton, United Kingdom Safe Site Facilities Ltd. Full time

**Salary**
**£17 846 - £19 000 per annum**
**(£11.44 - £12.18 p/hour)**
**30 hours per week**
**Monday to Friday**

**Role Purpose**

In this role, the Operations Administrator provides essential support to our Operations department, ensuring the smooth and efficient functioning of daily activities. This role assists in various administrative tasks, including data entry, scheduling, and maintaining records, while contributing to process improvements and operational efficiency.

**Principle Duties and Accountabilities**

The specific accountabilities of this flexible role may alter from time to time in order to meet the needs of the company, but accountabilities will include (or be equivalent in nature to) those listed below:

- Processing live orders _
- Checking customer purchase orders, addresses, site contacts, restrictions
- Checking the stock location and updating the advice notes & hire contracts accordingly with support from the Operations Coordinator
- Arranging delivery with the Transport department
- Requesting & checking POD’s & confirming once complete
- Reviewing External driver collection notes & confirming
- Processing off hires
- Reviewing return paperwork from the Depots and actioning accordingly on Syrinx
- Includes depot transfers, confirming & raising loss/damage notes
- Loss/Damage Notes_
- Complete loss/damage notes with our pricing and pass to the Salesperson to update their customer
- Confirm orders in a timely manner
- Raising purchase orders when required/instructed by the Assistant Operations Manager
- General admin support for departments overseen by the Operations Manager when instructed by the Assistant Operations Manager
- Reporting stock issues/discrepancies to the Assistant Operations Manager
- Raising credits
- Implementing system changes as required.
- General support with team tasks such as, but not limited to:_
- Answering the phone.
- Data entry.
- File Management

**Level of Knowledge and Experience**
- Efficient PC skills - including data capturing and Microsoft Office
- Written, telephonic and verbal communication

**Skills and Competencies**
- Excellent administrative and clerical skills.
- A keen understanding on systematic business processes, and the maintenance of these operations systems and processes.
- Efficiently working as part of a team.
- Ability to analyse situations and make decisions accordingly.
- Accuracy and numeracy skills
- Excellent organisational and planning skills
- Excellent communication skills in order to influence the actions of others.
- Develop professional and productive relationships with all key stakeholders.
- Accuracy in details.
- Written, verbal and professional communication.
- Effective liaison relationship-building with colleagues and company stakeholders in other locations as well as locally.
- Willingness to take ownership and accountability and see things through to completion.
- Ability to work under pressure and to meet deadlines.
- Goal-driven resilience.
- Professional flexibility, adaptability, and initiative.
- Enthusiasm to drive the business forward and personally succeed.
- Working with integrity and a strong desire to fulfil all aspects of the role.
- Aware of personal strength and development needs

**Why Work at Safe Site?**
- Medicash Healthcare Benefits
- Company Christmas Party and Summer BBQ
- Pension Scheme
- Cycle to work scheme
- Employee discounts at major outlets and gyms
- Free parking
- Sick pay
- Store discounts
- Wellness programme

**Salary**
**£17 846 - £19 000 per annum**
**(£11.44 - £12.18 p/hour)**
**30 hours per week**
**Monday to Friday**

**Job Type**: Part-time

Pay: £17,846.00-£19,000.00 per year

Expected hours: 30 per week

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee mentoring programme
- Health & wellbeing programme
- On-site gym
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Littlehampton: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work authorisation:

- United Kingdom (preferred)

Work Location: In person


  • Administrator

    3 days ago


    Littlehampton, United Kingdom Page Personnel Finance Full time

    As an Administrator you will provide support to the sales team to help with order processing and after sales care. **Client Details** Our client based in Littlehampton is one of the UK's largest suppliers to the business sector. They operate in the supply of products to numerous organisations including Charities, Energy companies, Councils and B2B...

  • Data Administrator

    6 months ago


    Littlehampton, United Kingdom Page Personnel Full time

    Immediately Available - Strong attention to detail **About Our Client**: Our client is a leading player in the healthcare industry, serving thousands of patients across the UK. They are an established company with a large team committed to delivering a high standard of care and support. As a Data Administrator your responsibilities will include: -...


  • Littlehampton, United Kingdom P N DALY LTD Full time

    P.N. Daly Ltd have a number of openings, for water leakage detection operatives. We are currently recruiting the right individuals, to perform leakage detection for 4 nights per week on our: **Southern Water Contract** You will be based in Sussex PN Daly Ltd is one of the UK’s leading water industry contractors supplying staff to Water Companies...


  • Littlehampton, United Kingdom Involve Selection Ltd Full time

    Administration is the oil that keeps the business moving - you will see all facets of the business from sales, facilities, operations, accounts, HR, Health & Safety and customer service. This role is vital to our business and support is given throughout. **What will the apprentice be doing?** Supporting the general manager with all things property...

  • Senior Administrator

    7 months ago


    Littlehampton, United Kingdom Biffa Waste Services Full time

    **Changing the way people think about waste.** At Biffa, we love working with waste. Whether we’re turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It’s a view that’s shared by our 11,000+ people around the country, who trust...


  • Littlehampton, United Kingdom The coffee compass ltd Full time

    Duties: - Labelling for dispatch, invoicing. Perform data entry tasks accurately and efficiently - The sucessful applicant must profficient in maintaining an organised filing system for documents - Answering and recording telephone orders and directing phone calls with professionalism and courtesy - Computer profficiency for office tasks - Computerise...


  • Littlehampton, United Kingdom Ok Oki Ltd Full time

    Job Overview: We are seeking a Junior Office Administrator to join our team. As a Junior Office Administrator, you will provide administrative support to ensure efficient operation of the office. This is an entry-level position that offers an opportunity to gain valuable experience in office administration and develop essential skills for career...

  • Operations Assistant

    2 months ago


    Littlehampton, West Sussex, United Kingdom beBee Professionals Full time £25,000 - £35,000

    beBee Professionals is seeking a highly organized and efficient Administrator to provide administrative support to our team. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare and edit...


  • Littlehampton, United Kingdom Next Step Apprenticeships Full time

    Our client is seeking a motivated individual with a passion for business operations to join their team as an Administrator Support apprentice. This is a fantastic opportunity to join a growing tech business and become a key part of the team. The Administrator support apprentice will be joining a small friendly team within a modern office environment. Day to...


  • Littlehampton, United Kingdom Sodexo Full time

    **WE NEED YOU!** **As we head into winter, the message from the government is clear - we all must be as vigilant as possible and get a COVID-19 test whenever necessary. We at Sodexo are proud to be continuing our important work supporting the national response to control the virus.** **Our COVID-19 Testing Sites are key to this and we are seeking...

  • Customer Service

    23 hours ago


    Littlehampton, United Kingdom Recruit4staff (Wrexham) Ltd Full time

    Recruit4staff is proud to be representing their client, a multi-national manufacturer of goods in their search for a Customer Service Executive to work in Littlehampton **For the successful Customer service Account Manager our client is offering**: i. £23000 - £25,000 per annum depending upon experience ii. 37.5 working week, Mon - Fri (8:30 AM to 5:00...

  • Office Coordinator

    2 months ago


    Littlehampton, West Sussex, United Kingdom beBee Professionals Full time £25,000 - £35,000

    At beBee Professionals, we are seeking a highly organized and efficient Administrator to provide administrative support for our team. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare...


  • Littlehampton, West Sussex, United Kingdom First Call Contract Services Full time £13

    We are seeking a skilled and reliable Delivery Operative to join our team in Little Hampton. As a Royal Mail Delivery Operative, you will be responsible for delivering mail and parcels to home and business addresses, as well as performing various administrative tasks such as sortation of rounds and vehicle checks.To be successful in this role, you will need...


  • Littlehampton, United Kingdom CV-Library Full time

    We are seeking a manager to oversee the daily operational needs for the children’s home, ensuring high-quality and care provisions meet the required standards under OFSTED and children’s home regulations. You will be working closely with relevant departments to ensure high standards of support is delivered using a multi-agency approach. The ideal...

  • HR Assistant

    3 days ago


    Littlehampton, United Kingdom Amazon UK Services Ltd. Full time

    You are naturally customer obsessed; ability to work in a fast paced environment and remain close to the detail and working to resolve issues in a timely manner. - Good IT competence (Microsoft Office, specifically Excel, HR systems e.g. PeopleSoft) - Confidence in verbal and written communication. - High volume administration experience (including...


  • Littlehampton, United Kingdom Grafton Banks Limited Full time

    Grafton Banks Finance are actively supporting a Littlehampton based client, who are looking for a temporary Accounts Payable Administrator. This role, supporting the Finance Operations Manager will be working on a range of administrative duties in accountspayable for 3-6 months. Duties will include: - Responsible for processing/parking invoices and credit...


  • Littlehampton, United Kingdom Littlehampton & District Foodbank Full time

    **Reporting to**: Foodbank Manager **Hours**: 13 per week **Fixed term contract**: 14 months **Rate**: £10.00 per hour **Disputes Reconciliation**: The Trussell Trust Board **Key Outputs** - Take responsibility for the organisation and co-ordination of the foodbank office's activities and operations - Ensure efficient compliance with company policies -...

  • Purchasing Support Ii

    7 months ago


    Littlehampton, United Kingdom Advanced Energy Industries, Inc Full time

    Working through an agency, you will administratively assist the buyers in operational, systemic, and procedural aspects of the purchasing process for assigned products or commodities. You'll also assist buyers in contacting vendors to manage the open order position as well as enabling execution of critical processes to provide optimum effectiveness and...


  • Littlehampton, United Kingdom Cameo Consultancy Full time

    **Sales Account Executive** Based in Littlehampton, West Sussex. The role is full time, permanent, Monday to Friday with a starting salary of £22,000+commission (after three months) Purpose of the Role: To contribute to the general smooth running of the sales department and the company by providing administrative support to Account Managers. To provide...


  • Littlehampton, West Sussex, United Kingdom First Call Contract Services Full time £13

    First Call Contract Services is seeking a highly skilled and motivated Delivery Operative to join their team in Little Hampton. As a Royal Mail Delivery Operative, you will be responsible for delivering mail and parcels to home and business addresses, as well as performing various tasks such as sortation of rounds and vehicle checks.To be successful in this...