Legal Secretary

7 months ago

Belfast, United Kingdom Shearwater Recruitment Full time

**Short Description**

Our client is seeking a highly organized and detail-oriented Legal Secretary to join their legal team.

As a Legal Secretary, you will be responsible for providing comprehensive administrative support to attorneys and paralegals, ensuring smooth operations within the law firm or legal department. Your role will involve managing schedules, preparing legal documents, communicating with clients, and maintaining confidential files with utmost professionalism and efficiency.

**Description**:
Legal Secretary Job Specification

Position: Legal Secretary

Location: Ramsey, Isle of Man

**About Us**:
The client is a well-established legal firm based in Ramsey, Isle of Man. We pride ourselves on delivering high-quality legal services to our clients in various legal fields. As we continue to grow, we are seeking a dedicated and organised Legal Secretary to join our team and support our legal professionals in providing exceptional service.

**Key Responsibilities**:
1. Administrative Assistance:
Provide administrative support to attorneys, solicitors, and legal professionals.

Manage and maintain attorney calendars, appointments, and meetings.

Draft, format, proofread, and edit legal documents, letters, and correspondences.

Answer and direct incoming calls and messages promptly and professionally.

2. Document Preparation:
Prepare legal documents, contracts, agreements, and other legal correspondence.

Ensure accuracy, consistency, and adherence to legal guidelines in all document drafting.

Coordinate document signatures, notarizations, and filings.

3. File Management and Organization:
Organize and manage physical and electronic legal files and documentation.

Maintain an efficient filing system to facilitate easy retrieval of information.

Assist in archiving and proper storage of completed cases and documents.

4. Client Interaction:
Greet clients and visitors warmly and handle initial inquiries.

Assist in scheduling client meetings, consultations, and appointments.

Maintain confidentiality and treat sensitive information with discretion.

5. Calendar and Deadline Management:
Coordinate attorney schedules and manage appointments, hearings, and deadlines.

Notify attorneys of upcoming deadlines and ensure timely completion of tasks.

6. Research Support:
Conduct legal research using available resources and databases.

Compile research findings and assist in preparing reports and summaries.

7. Team Collaboration:
Collaborate effectively with legal professionals, paralegals, and support staff.

Assist in preparing for meetings, presentations, and legal proceedings.

8. Billing Assistance:
Assist in preparing and tracking client billing statements.

Maintain accurate records of time and expenses for billing purposes.

**Requirements**:

- Proven experience as a Legal Secretary or in a similar administrative role.
- Proficiency in Microsoft Office Suite and familiarity with legal software.
- Excellent organisational and multitasking skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy.
- Ability to work independently and collaboratively in a team.
- Understanding of legal terminology and procedures.
- Knowledge of Isle of Man legal processes is an advantage.
- Education and Qualifications:

- Relevant education or certifications in legal administration or secretarial studies.

**Benefits**:

- Competitive salary and benefits package.
- Opportunity to work in a respected legal firm in Ramsey, Isle of Man.
- Professional development and growth opportunities.

**Salary**: £28,000.00-£38,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Life insurance
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Application question(s):

- Are you willing to relocate to the Isle of Man on a permanent basis?
- Do you need visa?

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