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Project Coordinator

3 weeks ago

Gateshead, United Kingdom Aspire Technology Solutions Full time

**About Aspire**

Aspire Technology Solutions is an award-winning managed services company specialising in hosted services, data centre solutions, communications and IT support. Established in 2006 as a two man business, we have grown organically year on year and now have sites across the North East and London.

At Aspire, we provide a personal service to our customers and avoid selling pre-packaged products. This customer-focused approach has enabled us attract business from a wide range of prestigious organisations across the UK and Europe. Aspire’s company values are focused on delivering excellence in everything that we do. For us, it’s not about the physical products that we supply, but more about the overall solution we deliver and the way in which we deliver it.

**About the role**:
The Project Coordinator is responsible for managing and leading project teams to provide comprehensive project coordination and delivery to Aspire’s customers.

You will take full ownership of the planning, resourcing, controlling and implementation of each project ensuring that all project objectives are met and that projects are delivered within agreed timescales and budgets.

The Project Coordinator will be technically minded and will be required to manage multiple IT projects in parallel covering data communications, data networking and wireless networking. You will also have excellent stakeholder management skills, strong customer service skills and excellent communications skills.

**Duties and Responsibilities**:
The Project Coordinator performs a wide range of duties including the following:
**_
Plan the project_**
- Define the scope of the project in collaboration with management and technical staff
- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
- Validate the resources required to complete the project in conjunction with management and technical staff

**_Staff the project_**
- In consultation with the appropriate manager, select staff with appropriate skills for the project activities
- Manage and track project staff according to the established policies and practices of the organisation
- Ensure that all project personnel receive an appropriate orientation to the project

**_Implement the project_**
- Execute the project according to the project plan
- Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
- Establish a communication schedule to update stakeholders including appropriate staff in the organisation on the progress of the project

**_Control the project_**
- Update CRM records on the project for management and interested parties
- Monitor and approve all budgeted project expenditures
- Monitor invoicing projections and report actual invoicing schedule and variance to senior management on a regular basis

**_Evaluate the project_**
- Ensure that the project deliverables are on time, within budget and at the required level of quality
- Evaluate the outcomes of the project as established during the planning phase
- Evaluate/report the final status of the project, detailing if the project was completed on time, on budget, within the allocated man time
- Evaluate/report any lessons learnt from the project and feed these back to senior management

**Knowledge, Skills and Experience Required**:
**Essential**

The Project Coordinator should demonstrate competence in some or all of the following:

- Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
- Lead: Positively influence the project team to achieve results that are in the best interest of the organisation.
- Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organisation.
- Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
- Plan: Determine strategies to move the organisation forward, set goals, create and implement actions plans, and evaluate the process and results.
- Customer focussed: Ensuring customer satisfaction is given the utmost priority
- Planning & Coordination: A minimum of 2 years project management or planning and coordination experience

**Desirable**
- Project Management qualification, e.g. PRINCE2, APM, PMP
- Knowledge and understanding of IT infrastructure & Data Communications
- Proficiency in the use of computers for:_
- Word processing
- Simple accounting
- Spreadsheets
- E-mail
- Microsoft Project
- Microsoft CRM
- Internet

**Qualifications**:
**Location and Working Arrangements**:
The position offered is based out of Aspire’s Gateshead Head Office however, there may be a requirement to visit customers sites on occasion to attend project meetings.

The working hours are normally Monday to Frida