HR Advisor

4 weeks ago


Reading, United Kingdom Pangbourne College Full time

**JOB DESCRIPTION**
Pangbourne College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Job Title: HR Advisor

Reports to: HR Manager

Manages (if appropriate): HR Administrator

Department: Human Resources

Hours per week: 37.5 - Monday to Friday 08.30 -5.00pm (Office based)

Duration of Contract: Permanent

Holiday: 30 days per annum plus bank holidays

Probationary Period: 3 months (but may be extended dependant on performance)

**Summary of Role**
To support the HR Manager in ensuring that the HR Function provides a professional service to the College.

To provide first line HR support to the all staff at the College.

To manage the recruitment life cycle ensuring that the staff journey from onboarding to offboarding is in line with college policy, statutory compliance and best practice.

Responsibility for the maintenance of the Single Central Register

**Key Working Relationships**
HR Manager
HR Administrator
Bursar / Finance Bursar / Head of Operations
SLT/SMT
All Staff

**Key responsibilities**:
**RECRUITMENT AND ONBOARDING**
- Managing end to end recruitment process for c.60 hires per year
- Maintain Vacancies folder
- Create / update Job Descriptions / Person Specifications
- Write and post job adverts.
- Determine advertising solutions with line managers
- Liaise with recruitment agencies
- Agreeing fees and terms with suppliers
- Create and share score sheets for review by the selection panel
- Arrange Academic and Operation Interviews (face to face / Zoom)
- Negotiating job offers
- Arrange temporary supply cover as required.
- Produce offer letters and contracts
- Send out new starter documents
- Managing onboarding
- Complete New Starter checklist
- Carry out DBS checks and Barred List Checks
- Carry out right to work checks
- Request and follow up references
- Complete Online, Prohibition and other compliance checks
- Creation of New Starter Digital Records
- SCR Tracker (Single Central Register)
- Moorepay
- IHASCO Training
- Creation of New Starter files for sign off by Head/Bursar
- Arrange Inductions for Operational staff
- Liaise with Head of Induction to support Academic Induction

COMPLIANCE
- Maintenance of Single Central Register
- Ensure SCR is checked termly by Head / Bursar and Safeguarding Governor
- DBS renewals for existing staff.
- Ensure UKVI compliance checks are made and recorded
- Coordination of Safeguarding Training (for Deputy Head Pastoral)
- Arrange training
- Update register/spreadsheet of attendees
- Provide information for annual return to West Berkshire Council
- Where compliance checks are not complete for new starters ensure Risk

Assessments are approved, recorded and revisited.

**EMPLOYEE RELATIONS**
- Managing employment relations issues
- Advise on College policies
- Advise on Grievance and Disciplinary matters
- Support investigations
- Absence management via Moorepay / Trackers
- Long terms sickness
- Occupational Health referrals
- SSP queries
- Advise on Parental leave policies
- Advise on Flexible working requests
- Involvement with Racial Diversity and Inclusion working party
- Implementation of Staff surveys
- Maintenance of Staff Handbooks

**TRAINING**
- Organisation of internal and external training
- Administer C-me profile training

**OTHER**
- Assisting with payroll
- Worked closely with Finance regarding salaries, offers, contracts
- Supporting employees with queries relating to benefits such as pension, salary sacrifice
- Employee Assistance Programme
- Resource planning
- Organising and taking minutes for Safeguarding Monitoring Group
- Management of archive system
- Management of probationary periods
- Maintain the Appraisal process for Operational Staff
- Maintenance of staff job descriptions
- General administration
- Sharing information and ideas with network of other HR professionals working in other local schools
- Provide information/data for Annual Census

Other

The above is only an outline of the tasks and responsibilities of the role. The post holder will carry out any other duties as may be reasonably required by his/her line manager

The job description and person specification may be reviewed on an on-going basis in accordance with the changing needs of the department and College.

This job description and accompanying documentation do not form part of the employment contract.

Child Protection and Safeguarding Policy

It is the post holder’s responsibility for promoting and safeguarding the welfare of children.
You will comply with the Pangbourne College Child Protection and Safeguarding Policy, and the requirement to report to the Designated Safeguarding Lead any concerns relating to the safety or welfare of children.

Terms and Conditions of Service

The post holder will be required to comply with all policies and procedures issued by and on behalf of the College.

The post holder will be required to participate in the College’s appraisa


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