Team Secretary Edinburgh

1 month ago


Edinburgh, United Kingdom Aon Full time

**Responsibilities**Team Secretary (Edinburgh) - 12 months Fixed Term Contract**
**We’re hiring**
Aon are currently recruiting a Team Secretary to join our team in Edinburgh.The Team Secretary will be primarily responsible for providing full support to Area Director, Head of Office and client management team to enable them to provide a high level of serviceto clients
**Aon is in the business of better decisions**
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
**What the day will look like**
Providing full secretarial support to Area Director, Head of Office and client management team to enable them to provide a high level of service to clients
Support the Manchester branch with various administrative tasks
Organise meetings and sending agendas/taking minutes
Organise travel and accommodation
Manage & maintain multiple diaries
Assist in the renewal process
Assist Operations in the delivery of reports and other business requirements
Act as super-user with regards to internal Aon Systems
Ad-hoc project work & support
Filing
Invoicing
Photocopying
Archiving
Ensuring Travel and Expenses bookings are consistently managed using the appropriate systems
Arranging monthly team meetings, taking minutes and distributing
Adherence to best practice business processes as directed by Operations
Adherence to all relevant compliance procedures
Providing a support function for other PA/Secretary on a team basis including holiday cover
Adhere to the standards, procedures and best practices of Aon UK Limited to ensure FCA and other regulatory compliance
Responsible for working in accordance with the Aon UK Limited Risk Management Framework, and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affectthe business, interests or reputation of any Group Company.
**Skills and experience that will lead to success**
Previous experience as a Team Secretary
Understanding of insurance market dynamics and core processes would be an advantage
Ability to use insurance industry IT systems
Strong organisation skills
Good communication skills
Ability to effectively prioritise workload
Ability to work efficiently to meet timescales
Problem solving
Ability to co-ordinate activities
Attention to detail
Pro-actively look for ways to support the team
**How we support our colleagues**
...



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