Personal Assistant

6 months ago

London, United Kingdom News UK Full time

**Your role**: You will be responsible for providing administrative and organisational support to the SVP, Platforms and Partnerships and, where directed, their SLT members. You’ll be required to operate in a highly professional and organised way with excellent communication skills. You will need to have the utmost discretion with sensitive and confidential information.

This is a busy role involving a very high degree of organisation. You will be used to working in a fast paced environment and be able to cope with an ever-changing and demanding workload. You will provide PA support to aid in delivering key objectives, managing the day to day internal and external arrangements and commitments including diary/travel and meeting management, making decisions and constantly thinking on your feet, with the desire and ability to take on larger projects when required.

**Day to day you will**:

- Act as both the internal and external representative/first point of contact for the SVP Platforms and Partnerships, personally demonstrating the tone and culture of the team.
- Cover work and holidays as needed across the wider Group Operations and Partnerships EA/PA support.
- Manage diary commitments, prepare meeting materials/briefings required, manage visitors, telephone calls and correspondence responses.
- Organise travel arrangements both regional and international (including hotel, taxi, train and flight bookings) as required.
- Prepare monthly expenses as required.
- Attend meetings to take minutes where required.
- Develop and implement plans, within set budgets, for events specific to the role, e.g. presentations, staff meetings, seasonal parties.
- Liaising with Facilities and the Service Desk as the primary contact for any office moves/changes/repairs for the SVP, Platforms and Partnerships.
- Raise and manage the Purchase Order process as required.

**What we’re looking for from you**:

- Previous PA experience would be preferred although open to transferable skills and experience in a similar position
- High level of personal and data organisation skills, with particular regard to maintaining security of confidential data. Including having the highest levels of confidentiality and integrity regarding any personal data you have access to.
- Displays a willingness to take on any task with a positive attitude. A good team player who takes initiative in order to achieve desired results with a proactive approach.
- Ability to manage a varied workload without supervision, to determine priorities for self and meet deadlines.
- Excellent oral, written communication and presentation skills. Ability to draft, proofread and edit documents for spelling, grammar and punctuation.
- Strong interpersonal skills and ability to build relationships at all levels.
- Demonstrates the highest level of maturity, professionalism and judgement.

**We are News UK**:One of the leading media businesses in the UK and Ireland, our newsbrands include The Times, The Sunday Times, The Sun, The Sun on Sunday and The TLS. Our national broadcast brands include talkSPORT, Times Radio, talkRADIO and Virgin Radio, and we have market-leading local radio stations across Ireland. In 2022 we launched TalkTV, a major new TV channel available to everyone across the UK, delivering a schedule of news, current affairs, entertainment and sport. Our world-famous brands provide news, analysis, opinion and entertainment to almost 40 million people each month. Spanning digital and print, audio and video, events and experiences, our brands are home to a plurality of opinion, representing the diverse communities we serve. News UK is wholly owned by News Corp.

**Life at News**: At News UK some of us **work flexibly**, in many different ways. We encourage you to talk to us about the flexibility you need. We can’t promise to offer exactly what you want, but we do promise not to judge you for asking.

We champion** **diversity and inclusion**,** we strive to maximise and encourage every individual’s potential and ensure everyone feels valued. We support this through our Diversity Board, D&I strategy & training, creating more diverse content and our intern and apprenticeship programmes. We also have 8 employee-led networks; Cultural Diversity, News is Out, GenZ, Sustainability Champions, News for Parents, Women in Tech, News UK Christian Fellowship and we are awaiting the launch of our Women’s Steering Group.

We take pride in looking after our amazing talent at News UK supporting the **Health and Wellbeing** of our staff. We offer private medical insurance covering pre-existing conditions, discounted gym memberships, ClassPass at Home, weekly virtual HIIT, yoga and run club classes, and a ‘Bikes for Work’ scheme, as well as offering opportunities for physio/massage, counselling and legal support.

In addition we also offer:

- A generous pension scheme with employer contributions of up to 5%;
- 25 days holiday and up to 4 volunteering days per year;

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