Head of Uk Pavilion Design, Build and Operations

3 weeks ago


London, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 279416**Salary**:

- £62,555 - £73,000- G6: National: £62,555 -£71,233; London: £65,819 -£73,000**Job grade**:

- Grade 6**Contract type**:

- Permanent**Business area**:

- DIT - SI: Other**Type of role**:

- Operational Delivery
- Procurement and Contracts Management
- Project Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Darlington, LondonAbout the job

**Job summary**:
The Department for Business and Trade is leading preparations for the UK’s participation at Expo 2025 Osaka, taking place 13 April 2025 - 13 October 2025. The Expo provides a unique opportunity to promote the UK’s global leadership, economy, culture, businesses and international policies on a global stage. The event is expected to attract around 28 million visitors overall and will be an important milestone showing the importance of foreign policy bilateral relationships between the UK and Japan.

**The Role**

This is an exciting role working as part of the senior team leading the planning and delivery of the Osaka Expo 2025 - a high-profile, cross-Whitehall project with a budget of between £60-70 million.

We are operating within tight timescales to be able to design and construct a Pavilion in Japan and deliver our presence at World Expo Osaka 2025. DBT are in the process of establishing a project delivery team to ensure the Pavilion and event management is delivered to achieve its objectives, on time and on budget.

This role is to lead the Osaka Expo Operations Team, which is responsible for managing the UK Pavilion Design, Build, Facilities Management (Hard & Soft) and Deconstruction. The role will require coordination of the needs of the various stakeholders, partners and sponsors of the UK Pavilion to inform a Specification for its Design as well as a run phase model to ensure that it meets all the operational needs of the project in terms of visitor experience, hospitality, events programme and the run phase team.

The post holder will lead a team who will work closely with Commercial Colleagues to develop a procurement and implementation strategy for the following key contracts required to deliver the scope of works:

- Pavilion Design
- Pavilion Build
- Project Management & Cost Control (PMCC)
- Pavilion Maintenance (Hard FM)
- Pavilion Utilities (Electric, Water & Technology Package)
- Pavilion Staffing (Soft FM)
- Pavilion Hospitality Contract (Restaurant & Bar)
- Pavilion Deconstruction and/or Legacy

The team will manage the day to day working relationships with these contracts and ultimately be responsible for ensuring that the Pavilion is built and opened on time and on budget functioning smoothly for the 6 months run phase. They will also be responsible for ensuring that the decommissioning and/or legacy of the UK Pavilion is managed to time at the end of the Expo.

**Job description**:

- Manage the recruitment and development of this new team into a high performing function, identifying where resource may be sourced from.
- Collate and manage the specification of requirements for the Design & Build, PMCC, Hard & Soft FM, Hospitality and Utilities contracts. Consult with XHMG and Private sector partners to ensure the UK Pavilion delivers on their needs and meets the project objectives.
- Support DBT Commercial in the procurement and management of the above contracts including evaluation of tenders.
- Day to day contract and budget management of the above contracts ensuring that the project is delivered on time and for the best VFM. Coordination of the various contractors to ensure they are working collaboratively towards the same goal and that the needs of all are factored into the overall Pavilion design.
- Brokering relationships between build contractor and the International Content Design Services (ICDS) contractor's to ensure that a holistic and coherent vision is created but also incorporating all the functionality required to successfully host public visitors, events, hospitality and VIPs.
- Management of the PMCC contract to ensure that all necessary controls and governance mechanisms are in place and maintained to support them in their management of the Pavilions Design & Build contractors.
- Act as the liaison point and project manager with the Expo organisers for the UK Pavilion Design, Build and Maintenance programs ensuring that the various contractors observe the organisers rules, regulations and document requirements and report into any organising committees.
- Regular updates to the board on progress, budgets, timelines and change controls.
- Be a key member of the Osaka senior leadership team, helping to build and lead a high performing, inclusive team through inspiring, strong and visible leadership.

**Hybrid working**

Please be aware that this role can only be worked from within the UK and not overse



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