Scanning Administrator

**Part time - 8 hours per week (Thursday & Friday mornings)**

**Job Summary**:
The main responsibilities of the post-holder will be;
- scanning all clinical correspondence
- culling new patient records
- Working strictly in accordance with the Practice protocols.

**Job responsibilities**

To support the Data Team in all day-to-day activity.

**Responsibility for administration**
- Scanning of letters and relevant correspondence into patient’s notes via Docman clinical system.
- Extraction of necessary data from clinical correspondence and input into the Electronic Patient Record
- Culling patient records.
- Assisting data collection audits for the Practice as requested.
- Filing and retrieving paperwork
- File copies of hospital referrals.
- File hospital letters.
- Action GP requests to chase patient appointments and clinical letterswhen asked.
- Report faults to Data Administration Team.
- Ensure accurate report output.
- Ensure security of data at all times.
- Covering other teams as required
- Any other duties relating to this post and delegated by the Partners and Practice Management.

**Person Specification**:
REQUIRED

Experience
- Experience in dealing regularly with the public and patients.

Skills and knowledge
- An understanding, acceptance, and adherence to the need for strict confidentiality.
- Ability to use own judgement, resourcefulness, and common sense.
- Ability to work as part of an integrated multi-skilled team.
- Able to work under pressure.
- Able to work in a changing environment.
- Able to use own initiative.
- Ability to self-motivate, organise, and prioritise own workload.
- Good verbal and written communication.
- Motivated and enthusiastic.

**DESIRABLE**
- Experience working in the NHS.
- Data entry experience.
- Understanding of medical terminology.
- Understanding of working effectively within multidisciplinary groups in healthcare.
- Training in using the EMIS Web clinical system and Docman workflow system.
- Excellent attention to detail.
- Advanced numeracy skills.
- Excellent keyboard and computer skills.
- Excellent communication skills.
- Good interpersonal skills and an ability to make effective relationships with others.

**Job Types**: Part-time, Permanent, Temp to perm
Part-time hours: 8 per week

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 14/08/2023