Administration Assistant

1 month ago


London, United Kingdom Embassy of Ireland Full time

Vacancies
- **Permanent Administration Assistant **_**and**_
- **Fixed-term contract Administration Assistant**

**Embassy of Ireland, London**
- **Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.**_

The Embassy of Ireland in London is seeking highly motivated, enthusiastic and hardworking persons with excellent communication and interpersonal skills to fill two Administration Assistant positions.

**Roles and Responsibilities**:
**Passport Services**
- Working in the Public Office;
- Dispatch: dispatching of passports and returning documentation to customers;
- Postal duties: sorting, franking and dispatching post;
- Supporting line managers and colleagues;
- Working as part of a team.

**Visa Office**
- Working in the Public Office;
- Supporting line managers and colleagues;
- Working as part of a team in delivering consular related services;
- Dealing with the public/customers e.g. responding to queries and providing information.
- _**All applicants must have a permanent legal right to reside and work in the United Kingdom.**_

**Desirable Skills and Experience**:

- A good understanding of the role of the Department of Foreign Affairs and the Embassy;
- The successful applicant will work alongside other local employees of the Embassy, and will report directly to the diplomatic staff in the Mission. Previous experience in a diplomatic mission is desirable, but not essential.

**Terms and conditions of employment**:

- There are currently two positions available,
- a permanent position and
- a fixed term contract for a period of three years.
- Monday to Friday, 37.25 hours per week with standard office hours
- Annual Leave entitlement 20 days per annum pro-rata.

**How to apply**

**Applications must be received before 16:30 hrs. (Local time) on Monday 21st August 2023**

**Selection Process**:

- It is planned that interviews will be held by video-conference before the end of August.
- A skills test may be included in the recruitment process;
- A second interview may be included in the recruitment process; and

**General Data Protection Regulation**:
All personal information received will be kept in line with GDPR guidelines.

**Security Clearance for Local Staff**

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.
- **Please note that canvassing will disqualify applicants.**_
- **The Embassy of Ireland, London, is committed to a policy of Equal Opportunity.**_

**Salary**: From £27,639.15 per year

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 21/08/2023



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