Executive Pa and Office Manager

2 days ago

Stanmore, United Kingdom Inspired Learning Group (UK) Limited Full time

Position: Executive PA & Office Manager
- Permanent: Full Time
- Start Date: ASAP
- Place of Work: Inspired Learning Group, Head Office, Georgian House, Park Lane, Stanmore HA7 3HD
- Hours: 8am - 5pm or 8.30am - 5.30pm
- Holiday: 25 days plus bank holidays

Inspired Learning Group are currently looking to appoint a dynamic individual to join us as the Office Manager and the Executive Assistant to our CEO.

Inspired Learning Group is a growing group of independent senior schools, preparatory schools and nurseries in the UK. We take great pride in each one of them, supporting them enthusiastically in the achievement of excellence. We do this by striving to inspireeach individual pupil to achieve the personal and social development and the academic result which best matches his or her personality and talents.

You will need to have excellent administrative experience in a similar role supporting senior management. Strong organisational skills, I.T. skills, including advanced skills in MS Office suite - particularly Outlook, Word and Excel are essential as wellas being adept at managing multiple tasks and competing deadlines. This is a great opportunity for an ambitious and detail orientated individual to join Inspired Learning Group.

Working at our Head Office you will be the first point of call in matters relating to our CEO as well as being the office manager. The role will be varied and no two days will be the same, the ability to prioritise and manage time is essential. Someone whois a self-starter with great attention to detail would suit this opportunity.

This exciting opportunity will include Executive PA and Office management that will include but are not limited to:
Executive PA Responsibilities
- Providing Executive PA support to the CEO and Senior Leadership Team, managing daily schedule, meetings, calls, travel arrangements and itineraries.
- Support with presentations, and reports including liaison with individuals/teams to gather and collate information.
- Manage the scheduling and logistics of meetings/conferences.
- Arrange travel itineraries.
- Ad hoc project management as set by the CEO.
- Organise team meetings and social events.
- Attend and type meeting minutes as required.
- Review and proofread documents in preparation for the CEO.

Office Management Responsibilities
- Maintain the smooth operation of all aspects of the office, to ensure it provides a safe, welcoming and professional environment at all times.
- Manage Health and Safety for the office via the Ops Manager.
- Managing new joiner orientation, fire marshals and first aiders
- Where improvements can be made, proactively recommend alternative ways of working to improve the working environment.
- Coordinate office furniture needs
- Manage internal conferencing services and the continued provision of facilities within meeting rooms.
- Proactively own supplier relationships and the renewal of such contracts, negotiating cost effective solutions that answer business needs.
- Manage and maintain consumable office supplies such as coffee machine, milk, and fruit. and liaise and maintain relationships with key suppliers.

We are looking for an experienced individual to join the team, You will be welcomed and as a member of staff at Inspired Learning Group you will benefit from the following;
- Competitive Salary with an annual review
- Professional Development and Training opportunities with the prospect of career and salary progression as our business grows
- Ongoing coaching from the management team
- Childcare fee discount
- Pension scheme
- Refer a friend scheme up to £750
- Health cash plan covering 10 healthcare benefits and services such as optical, dental, dental accident, chiropody, therapy treatments and health club concession. Access to Doctor line from anywhere in the world
- Employee Assistance Programme.

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